Subcontracts Administrator

About the position

In this role, you will assist Subcontract Administrators in completion of routine duties, closeout, data gathering, document preparation, presentations, and training sessions. You will prepare status reports, monitor areas of subcontract performance, and inquire on and investigate subcontract problems. Your work will contribute to efficient project execution and compliance with contractual obligations.

Responsibilities

• Supports one or more Subcontract professionals with moderately routine duties and closeout
• May be assigned small-value service agreements
• Gathers and compiles support data for the preparation of documents and the management of subcontracts
• Assists Subcontract Manager or Subcontract Professional in completion of the various tasks required by the Contract/Subcontract Management Guidebook, Standard Work Process Procedures, and automated subcontract management systems
• Monitors areas of subcontract performance, as assigned
• Conducts investigations and inquiries into specific subcontracts problems, as assigned
• Organizes materials for the preparation of meetings, presentations, and training sessions and prepares periodic status reports
• Works with Digital Supply Chain and other Automation Tools

Requirements

• Requires a University Hire with 1-2 years of experience or 5-6 years of relevant work experience.
• Some proficiency and experience in the formation and administration of subcontracts.
• Some proficiency in all phases of subcontracts including knowledge of and skill in communicating effectively with suppliers/subcontractors, bidder prequalification, preparation of bidder's lists, compilation of bid requests, knowledge of applicable commercial legislation, negotiation of contracted terms and conditions, and award of commitments.
• Some proficiency in the administration of commitments, monitoring subcontractor performance, associated labor laws, and the resolution of claims and disputes.
• Skilled in working with and communicating effectively both orally and in writing with other project functional groups, primarily Engineering, Construction, Project Management and other services.
• Introductory knowledge of Federal Acquisition Regulations, and applicable Agency Supplements. Solid understanding of Governmental Contracts and the flow-down of applicable clauses and requirements. NCMA certified is preferred.