Student Affairs Program Crd

University of Florida•Gainesville, FL

1d•Onsite

About The Position

This position focuses on Student Conduct Administration, involving the facilitation of the residential conduct process, including communication, decision-making, case assignment, and coordination of administrative meetings and hearings. The role also involves managing case completion, record keeping, and assisting in the development and revision of community standards and policies. Collaboration with campus partners is key for a unified approach to case management and referrals. The position ensures compliance with university, state, and federal regulations and promotes consistency across processes. Additionally, it involves data reporting and records management for various processes, preparation and maintenance of records, processing confidential information, and generating system and progress reports. Administrative coordination includes supervising student assistants, responding to inquiries, scheduling meetings, supporting the Housing CARE process, and developing/enforcing policies. The role also entails serving on departmental committees and performing other duties as assigned.

Requirements

Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience

Nice To Haves

Master's degree in higher education, preferably in student personnel, counseling, or administration or other related field
Experience or knowledge of collegiate conduct systems
Demonstrated experience with crisis management
Experience with handling confidential records and use of record management database
Experience using Maxient software
Demonstrated proficiency with computers and basic software applications (e.g. Microsoft Office Excel, Word, PowerPoint, and Outlook)
Demonstrated planning, time management, and organizational skills
Demonstrated communication skills (verbal and written)
Demonstrated interpersonal skills
Strong organizational and analytical skills solving often complex problems
Demonstrated ability to function effectively in a fast-paced environment with frequent interruptions
Demonstrated ability to handle multiple projects or tasks simultaneously
Demonstrated ability to understand, interpret, and apply rules, regulations, policies, and procedures
Demonstrated ability to work as part of a team in a collaborative environment

Responsibilities

Facilitate the logistical aspects of the residential conduct process including but not limited to: correspond with involved parties, make charging decisions on incoming reports, assign cases, and coordinate administrative meetings/hearings
Coordinate case completion for the residential conduct process following case resolution; Manage the record overlay and service indicator processes for all cases
Assist with developing, reviewing, and revising community standards, policies, and procedures related to the conduct process in consultation with the appropriate campus partners
Collaborate with campus partners to provide a unified approach to case management including appropriate follow-up services and referrals
Ensures compliance with university, state, and federal regulations and promotes consistency across processes
Manage data and files for residential conduct, conduct resolution referrals, and Housing CARE processes
Prepare, assemble and maintain residential student conduct and conflict resolution records
Process confidential information and reports including but not limited to: incident reports, crisis reports, University Police Department reports, and decision letters received from the Office of Student Conduct and Conflict Resolution
Maintain records of communication and confidential conduct files in compliance with appropriate standards
Generate monthly and bi-monthly conduct system and computer reports, and weekly outstanding case and progress reports
Supervise, train, evaluate, and process payroll for student assistants
Respond to inquiries, verbal or written, for residential conduct process
Schedule and arrange administrative meetings/hearings
Administratively support the Housing CARE process through the creation and management of cases and facilitate follow-up meetings as required
Assist with developing, reviewing and revising community standards, policies, and procedures related to the conduct process in consultation with the appropriate campus partners (e.g. Dean of Students Office, General Counsel)
Maintain records of communication and confidential conduct files in compliance with appropriate standards
Responsible for developing, maintaining, disseminating and enforcing policies, procedures, and guidelines within scope of responsibility
Develop reports, handle special projects, and perform other duties as assigned
Serve on departmental, Division of Student Life or University of Florida committees or program support as needed