Staffing Coordinator

Mentoring Alliance•Tyler, TX

About The Position

The Staffing Coordinator (SC) is considered a minister of the gospel, embodying a Christ-follower who sets an example and leads a life above reproach. This role thrives in a biblically grounded, grace-based, Christ-centered, excellence-driven, and multiethnic environment. The mission of the Staffing Coordinator is to ensure Mentoring Alliance (MA) has a healthy, well-managed, and responsive staffing pipeline for part-time and seasonal After School and Summer Camp roles. This is accomplished by actively managing candidate pipelines, ensuring timely communication with applicants, screening for qualified and mission-aligned candidates, and partnering effectively with regional leaders, Marketing, and Human Resources.

Requirements

Bachelor’s degree or equivalent experience required.
Strong communication and organizational skills.
Proficiency with applicant tracking systems and Microsoft Excel.
Ability to evaluate Culture Index profiles and apply screening criteria consistently.
Ability to manage multiple priorities with a high level of attention to detail.

Nice To Haves

Experience in recruiting, staffing coordination, or HR operations preferred.

Responsibilities

Ensure healthy and sufficient applicant pipelines for part-time and seasonal After School and Summer Camp staffing needs across regions.
Actively manage applicant flow to ensure timely responses to all applicants within one business day.
Monitor and report on pipeline health, volume, and time-to-fill metrics.
Conduct initial application reviews, screenings, and Culture Index evaluations.
Run background checks and reference checks in alignment with MA policies.
Advance only qualified, mission-aligned candidates to hiring managers.
Provide candidate recommendations based on established criteria.
Partner proactively with regional hiring managers and Executive Directors to understand staffing needs.
Schedule interviews and coordinate next steps in the hiring process.
Communicate regularly regarding pipeline status and candidate progress.
Manage applicant tracking processes using Paycom and other approved systems.
Utilize Ninety (EOS) tools to track and report staffing metrics.
Maintain accurate records, dashboards, and reports using Excel and other tools.
Partner with the Marketing team to support employer branding, job postings, and social media recruiting efforts.
Collaborate with Human Resources colleagues to continuously improve staffing processes.
Collaborate with hiring managers in regions to ensure success.
Serve on appropriate committees; attend staff meetings and ministry functions.
Strengthen teamwork, collaboration, alignment, morale, transparency, credibility, and trust throughout the ministry.