Staff Proposal Specialist (R3129)

$105,000 - $158,000/Yr

Shield AI - Washington, MN

Full-time - Mid Level

Washington, MN

Publishing Industries

About the position

Shield AI is a venture-backed defense technology company founded in 2015, dedicated to protecting service members and civilians through intelligent systems. The company is developing the world's best AI pilot, Hivemind, which has been utilized in various aircraft including jets and drones. The Business Development Operations team is looking for a Proposal Specialist with a strong background in defense contracting to develop and submit high-quality proposals to government agencies, particularly the Department of Defense (DoD). The ideal candidate will have excellent writing and communication skills, a deep understanding of the defense contracting landscape, and the ability to collaborate with cross-functional teams to meet proposal deadlines.

Responsibilities

• Developing and editing proposal content, ensuring clarity, coherence, and compliance with RFP requirements.
• Supporting the planning, scheduling, and coordination of proposal efforts, including managing timelines, resources, and documentation.
• Ensuring proposals adhere to RFP specifications, government regulations, and company standards.
• Engaging with proposal managers, subject matter experts, technical teams, and other stakeholders to gather necessary information and ensure proposal accuracy and completeness.
• Coordinating cross-functionally between departments to gather necessary inputs, review proposal drafts, and finalize submissions.
• Documenting proposal findings, communicating results to management or proposal teams, and preparing technical presentations as required.
• Providing training and support to departmental staff on proposal development processes, procedures, and best practices.
• Developing research and promotional content, including marketing brochures and displays, to showcase the organization's projects and technical capabilities.
• Maintaining strict confidentiality of sensitive information and ensuring compliance with laws, regulations, and other applicable obligations.

Requirements

• Bachelor's degree in English, Journalism, Technical Writing, Business Administration/Management, or related discipline.
• 3-5 years of Federal contracting experience preferred, with a focus on defense contracting, or 10+ years of technical writing and editing experience with familiarity in federal government requirements.
• Familiarity with FAR-15 and DFARS regulations, involving expertise in federal acquisition processes and defense contracting compliance.
• Strong technical editor with the ability to author technical content for requests for information, abstracts, quad charts, statements of work, and technical proposal volumes.
• Basic technical understanding of military or commercial systems (e.g., UASs, aviation, software) and technical writing/editing practices and standards.
• Ability to communicate complex ideas effectively - both verbally and in writing.
• Outstanding record of academic and professional achievement.
• Exceptional analytical and quantitative problem-solving skills.
• Ability to work collaboratively in a team environment.
• Ability to work effectively with people at all levels of the organization.
• Proven track record of diligence, trustworthiness, high standards, kindness, and commitment to Shield AI's mission and core values.

Nice-to-haves

• Active Secret Security Clearance (minimum) with the ability to obtain a higher clearance.
• Strong technical background especially with Medium and Large Segment (Group 3-5) Unmanned Aircraft Systems (UASs).
• Familiarity with Foreign Military Sale/Funded (FMS/F) cases and relevant proposal submission experience.
• Demonstrated deep understanding of military operations and acquisition processes, facilitating strong customer relations.
• Demonstrated understanding of specific DoD operational scenarios and systems.

Benefits

• Salary range of $105,000 - $158,000 a year.
• Bonus opportunities for regular employee positions.
• Benefits and equity for regular employee positions.
• Temporary benefits package for temporary employee positions after 60 days of employment.
• International positions may include premium, hardship differential, cost of living differential, living quarters allowance, foreign service transfer allowance, equity, international benefits, visa assistance, and relocation assistance.