Staff Accountant/ Bookkeeper
About The Position
We are seeking a detail-oriented Staff Accountant / Bookkeeper to manage day-to-day accounting and job-costing functions within a dynamic construction environment. This role is perfect for a professional with experience in construction accounting who is adept at using QuickBooks Desktop and enjoys working in a small-company, fast-paced setting. The position involves various responsibilities such as contract billing, cash flow tracking, AR/AP support, payroll coordination, and year-end accounting support, closely collaborating with internal team members and external accountants.
Requirements
- Proficiency in QuickBooks Desktop.
- Experience in contract billing and reconciliation.
- Strong understanding of cash flow management.
- Expertise in accounts payable and receivable.
- Knowledge of certified payroll and union benefits.
- Ability to manage general ledger operations and year-end accounting.
- An Associate's degree is required.
Nice To Haves
- Experience in job costing and backlog reporting is advantageous.
- Basic understanding of certified payroll is beneficial; training is provided.
Responsibilities
- Perform contract billing, including reconciliation to AIA schedules, change orders, and contract modifications.
- Track cash flow with an eye on expected incoming finances over the next 30 days.
- Prepare and maintain Profit & Loss statements in QuickBooks Desktop.
- Support job costing and backlog reporting by tracking man-hours and labor costs per job.
- Assist with journal entries between two companies.
- Collaborate with outside accountants during year-end and provide necessary WIP-related information.
- Support accounts payable and accounts receivable functions.
- Work with purchase orders and assist in bill entries.
- Coordinate with team members to ensure billing and collections are up-to-date.
- Assist in developing and maintaining labor rates.
- Support payroll functions, including manpower estimates and wage tracking.
- Maintain certified payroll reporting with team support.
- Assist with prevailing wage tracking and support union benefit understanding and reporting.
- Manage OCIP enrollment, insurance audits, and compliance documentation.
- Collect and maintain subcontractor and vendor documentation including W-9s, COIs, certificates, etc.
- Prepare and support 1099 reporting.
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
