Staff Accountant/Bookkeeper

Naples Botanical Garden Inc•Naples, FL

1d•$29 - $33•Onsite

About The Position

Naples Botanical Garden is seeking a full-time Staff Accountant/Bookkeeper to manage accounts payable and receivable, process payroll, and perform general journal entries. This role is crucial for maintaining financial accuracy and efficiency within the organization. The position involves processing invoices, payments, expense reports, and ensuring smooth synchronization between various financial platforms and the accounting software, SAGE Intacct. Additionally, the role supports payroll processing, benefit payments, and operational accounting tasks such as account reconciliations, sales tax calculations, and cost of goods sold analysis. The ideal candidate will be detail-oriented, organized, and possess strong communication and interpersonal skills.

Requirements

Degree in accounting, finance, or business administration.
2-4 years’ experience with similar functions.
Proficient with Microsoft Office (Excel proficiency required, pivot table, basic formulas, etc.).
Understanding of import/export of csv files.
Basic understanding of usual business practices, GAAP awareness useful.
Good attention to detail.
Organized, able to prioritize and manage time effectively, able to work independently.
Ability to communicate clearly, concisely, and accurately both orally and in writing.
Ability to develop and maintain positive and effective working relationships with other staff, clients, and the public.
High level of accuracy and good proofing skills.
Ability to use standard office equipment (copier, scanner, etc.).
A pre-employment background check required.

Nice To Haves

Experience in Sage Intacct is a plus.

Responsibilities

Manage A/P and its systems, including updating admin settings, monitoring purchase orders and inbox, and batching invoices for payment.
Process invoices and payments for in-house A/P requests (physical checks) and data entry into SAGE.
Monitor credit card logs/envelopes for submissions/approvals through Spend & Expense platform and review accounting codes assigned to transactions.
Sync Bill.com (A/P) and Spend and Expense data into accounting software SAGE Intacct, resolving any errors.
Verify travel expense reports.
Monitor and maintain group accounting email box.
Provide training to staff on third-party payables, credit card, and payroll systems.
Maintain W-9 files, request vendor W-9’s and vendor or supplier agreement forms.
Maintain paper and digital archive.
Preparation of 1099’s.
Complete daily deposits and credit card requests into the bank.
Invoice creation to specific customers when needed.
Complete cash application related to cash deposits received in SAGE.
Maintain the subledger and general ledger in balance.
Bi-weekly processing of payroll through Paylocity.
Collect approved expense reimbursements from employees, maintain good recordkeeping and submission of payments with payroll.
Process payment of benefits and payroll deductions (Florida Blue, Guardian, Vanguard, and WEX).
Import 403(b) records into Vanguard portal and data entry in SAGE. Import of HSA data into Discovery portal and data entry in SAGE. Maintain good tracking of the imported record and coordinate any issue with respective individuals.
Manage employee’s payroll questions/requests.
Perform account reconciliations – Bank Account, Balance Sheets, etc.
Collect invoices from Development Events Manager for Catering, validation with Planning Pod.
Calculate monthly Café COGS based on inventory reports and prepare journal entry.
Calculate, report, and file Sales Tax.
Collect payment reports for Berger Shop/Event Network, communicate donation amounts to Development for Raisers Edge (RE).
Download all banking and merchant statements.
Perform various Journal entries based on activities.
Performs other duties as assigned and required.