Sr. Legal Executive Assistant

About the position

The Sr. Legal Executive Assistant is responsible for providing a wide range of support to members of Aventiv's legal team to include the coordination and management of witnesses, cases, discovery, outside counsel, administrative practices, Insurance, policies and procedures, projects and reporting.

Responsibilities

• Provide a broad range of legal support services to the legal team.
• Schedule and manage meetings, appointments, and travel for key members of the legal team.
• Draft, edit, and proofread legal documents, correspondence, presentations, memos, and reports.
• Work with legal team members to complete, track, and update department budgets, and prepare periodic reporting on budgets.
• Receive, route, and distribute inbound legal mail.
• Coordinate and schedule the appearance of company witnesses in response to routine subpoenas.
• Collect information responsive to discovery requests, and coordinate calls between outside counsel and internal stakeholders.
• Onboard new counsel, track monthly billing accruals, and address billing questions and issues.
• Provide legal project management support to the legal team, including creating, organizing, and maintaining files in the Legal team's document management system.
• Prepare claims notices, track carrier responses, and respond to carrier inquiries.
• Maintain and expand upon the legal team's library of policies and procedures.
• Act as an in-person and remote notary for members of the legal team.
• Perform other related duties as assigned.

Requirements

• High school diploma or GED.
• 8+ years of experience in an in-house or law firm administrative support position.
• Substantive experience with Word, PowerPoint, and Excel.
• Ability to notarize and remotely notarize documents (or ability to gain the necessary certifications upon hiring).

Nice-to-haves

• Bachelor's Degree or professional equivalent.
• 10+ years of experience in an in-house or law firm administrative support position.
• Direct experience supporting a senior/managing partner or general counsel.
• Experience managing projects and adhering to strict deadlines.
• Experience with iManage or similar legal document management systems.

Benefits

• Health Insurance
• 401(k)
• Disability
• Life Insurance
• Paid Time Off
• Voluntary Benefits