Sr. Executive Assistant

International Motors, LLC • Lisle, IL

6h • Onsite

About The Position

International has a great opportunity for an Executive Assistant to support the President of International Financial.

The individual will be responsible for performing a wide array of administrative functions requiring confidentiality, initiative and sound decision making along with a high level of professionalism.

The successful candidate is someone who can address problems independently and apply both strategic and execution-oriented thinking while anticipating executive needs in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient.
This is a four day (Monday - Thursday) on-site role based at our corporate headquarters in Lisle, Illinois.

Requirements

• Bachelor's degree and at least 1 year of executive administrative experience OR Master's degree and no experience OR At least 3 years of executive administrative experience
• Qualified candidates, excluding current employees, must be legally authorized on an unrestricted basis (US Citizen, Legal Permanent Resident, Refugee or Asylee) to be employed in the United States. We do not anticipate providing employment related work sponsorship for this position (e.g., H-1B status)

Nice To Haves

• Excellent communication, interpersonal and presentation skills
• Commitment to excellence and quality
• Experience working with senior executives is required
• Ability to communicate and coordinate across multiple levels of the organization
• Experience working for a global organization
• Proven ability in handling multiple deliverables
• Structured approach to problem solving
• Excellent analytical skills and a high degree of business acumen
• Works well under pressure in a fast-paced environment
• Ability to exercise good judgment
• Ability to maintain a high level of confidentiality and discretion
• Advanced skills in Microsoft Office – Outlook, Word, PowerPoint, Excel

Responsibilities

• Structures, organizes, and expedites the activities and workflow of the executive’s office.
• Prioritize schedules, develops, and initiates a system of follow-up for projects, meetings, and issues to assure the efficient and effective management of the executive’s office.
• Maintain and manage executive calendar as well as inbox
• Schedule meetings and resolve conflicts
• Manage executive phone calls
• Coordinate travel arrangements
• Organize and attend executive staff meetings, take meeting minutes, and distribute action items to attendees
• Plan and support organizational events and logistics
• Assist with arrangements for visitors to our Lisle headquarters, including Company executives from overseas
• Coordinate IT issue resolution
• Complete and manage expense reports and submit them in a timely manner with complete accuracy
• Quickly identify critical issues and navigate priorities based on last minute changes
• Assist and coordinate special projects
• Maintains itinerary on a daily, weekly, and monthly basis
• Manage multiple priorities simultaneously with attention to detail and accuracy, and reprioritize as needed
• Manage third party requisitions
• Works with the President’s direct reports to gather any information needed by the executive and compiles information for review

Benefits

• We provide a competitive total rewards package which ensures job satisfaction both on and off the job.
• We offer market-based compensation, health benefits, 401(k) match, tuition assistance, EAP, legal insurance, an employee discount program, and more.
• For this position, the expected salary range will be commensurate with the candidate’s applicable skills, knowledge and experience.
• You can learn more about our comprehensive benefits package at https://careers.international.com/#benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive