Sr. Assistant Property Manager (Commercial High Rise)

$90,000 - $100,000/Yr

Barker Pacific Group - San Francisco, CA

Full-time - Mid Level

San Francisco, CA

Heavy and Civil Engineering Construction

About the position

The Sr. Assistant Property Manager plays a vital role in supporting the General Manager of a commercial high-rise property. This position focuses on providing comprehensive clerical and administrative assistance, particularly in accounts receivable and accounts payable functions. The role is essential for maintaining financial accuracy and fostering tenant relations, ensuring the efficient management of property operations to maximize performance.

Responsibilities

• Handle responses to tenant requests and complaints, establishing and maintaining positive landlord/tenant relationships.
• Review the rent roll, commercial billing, and lease files in Yardi for accuracy on a monthly basis, ensuring all financial data aligns with tenant agreements.
• Gather and input all vendor information into Yardi. Review, code, and process invoices in the accounting system, ensuring timely payment and accuracy.
• Apply daily cash receipts to tenant accounts, actively following up to expedite the collection of all accounts receivable. Collaborate with the Property Manager to address any collection issues.
• Assist in the preparation of tenant statements that include bill-back charges for utilities, HVAC, keys, and more. Generate and provide a commercial billing report for the Property Manager's review.
• Assist in soliciting bids from vendors and awarding contracts for services. Maintain a thorough understanding of all vendor contracts and ensure compliance with terms.
• Maintain current tenant directories, suite signs, and approve graphics for the building and tenants to ensure clear communication.
• Conduct regular tours of the building, grounds, parking garage, and tenant offices. Prepare quarterly property inspection reports, including night-time assessments.
• Coordinate janitorial duties and address complaints with the night supervisor of the cleaning contractor. Implement an ongoing program for building maintenance and cleanliness, assigning tasks as necessary.
• Coordinate security duties and complaints with the relevant supervisor. Review and approve security instruction manuals detailing emergency systems and procedures.
• Maintain a working knowledge of lease agreements and manage related documentation effectively. Prepare leases, amendments, lease abstracts, and related materials for commercial tenants, ensuring all documentation is accurate and compliant.
• Perform miscellaneous administrative tasks for the General Manager and other staff, including correspondence management, filing, shipping preparation, and office supply maintenance.
• Assist in the preparation of the annual operating budget and business plan, as well as the monthly financial reporting package for BPG and partners.
• Keep the Emergency and Evacuation procedures updated and communicate these to tenants to ensure safety and compliance.

Requirements

• Minimum of four (4) years in commercial office building management, preferably managing Class A High Rises.
• Strong understanding of commercial office leases and operating expense recoveries.
• Proficient with Yardi Voyager and Microsoft Office Suite including Word, Excel, Outlook, and Teams, Adobe Acrobat Pro.
• Strong written and verbal communication skills to effectively convey information to tenants, vendors, contractors, brokers, and interdepartmental teams.

Nice-to-haves

• Experience in managing Class A high-rise office buildings is preferred.
• Ability to partner with brokers on leasing activity for the property.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Parental leave