Sponsored Programs Administrator

About the position

The Sponsored Programs Administrator will facilitate external funding of university research, instructional, and public service programs while ensuring proper stewardship of awarded funds in compliance with federal, state, and university regulations. This position reports to the Assistant or Associate Director (Pre- or Post-Award).

Responsibilities

• Direct completion, review, and authorization of external agency application materials and coordinate the proposal submission process according to sponsor guidelines and in compliance with university requirements.
• Develop budgets including appropriate authorized university cost sharing and monitor proposal components for program funding according to applicable federal/state regulations.
• Coordinate with collaborating institutions to ensure university compliance and secure required documentation for collaborator's participation as subawardees on proposals.
• Advise college- and department-level grant contacts on issues related to budget development and proposal preparation.
• Secure appropriate university approvals.
• Respond to inquiries for additional information or clarification as requested by sponsors.
• Direct establishment of restricted funds by Grants Accounting by translating award information into university budget categories.
• Authorize personnel appointments for all sponsored projects according to the terms of the grant/contract and university regulations.
• Monitor and assist with meeting programmatic reporting requirements.
• Advise faculty, staff, and Grants Accounting on issues related to expenditures, re-budgeting, payments to subawardees, and grant/contract revisions.
• Develop and deliver workshops for faculty and staff on proposal development and award administration.
• Represent university at professional meetings and participate in committee work.
• Coordinate funding opportunity database, providing training, workshops, and reports.
• Stay informed about university and sponsor policies and procedures regarding sponsored programs.
• Maintain proposal and award records according to retention policies.
• May supervise student staff including hiring and disciplinary recommendations.

Requirements

• Bachelor's degree in a relevant field and two years' related experience, or a combination of education, training, and experience equivalent to six years in a related field.
• Knowledge of standard mathematics skills and accounting principles.
• Knowledge of federal regulations governing cost principles and research compliance for educational institutions.
• Excellent written, verbal, and interpersonal skills.
• High competency in standard office computer software, including Excel, Word, Access, and Adobe.
• Ability to manage multiple projects under tight deadlines.
• Ability to foster teamwork at all levels.

Nice-to-haves

• Experience in the administration of sponsored programs and/or in higher education.