Specialist, Contracts Administration - 24 Month Term

K+S Group • Bethune, SK

7d

About The Position

The Specialist, Contracts Administration supports the administration of service, supply, and construction contracts throughout the contract lifecycle. The role assists project teams with contract documentation, invoice processing, change management tracking, contractor communications, and records administration. The Specialist, Contracts Administration works under the guidance of senior procurement, project, and contract management personnel to help ensure compliance with company procedures and contractual requirements.

Requirements

• Diploma or degree in business administration, supply chain management, commerce, law, or a related discipline.
• 1–3 years of experience in contract administration, procurement, project coordination, or related administrative support roles.
• Proficiency with Microsoft Office and contract management systems.
• Strong written and verbal communication skills.
• Strong organizational and document management skills.
• Strong attention to detail and ability to manage multiple priorities.

Nice To Haves

• Exposure to construction, industrial, or project-based environments considered an asset.
• Relevant coursework or progress toward SCMP, CCCA, or related designation considered an asset.

Responsibilities

• Assist with the administration of service, supply, and construction contracts.
• Maintain contract files, logs, and documentation throughout the project lifecycle.
• Support invoice review and payment tracking processes.
• Coordinate contractor communications and documentation requests.
• Assist with change order and contract amendment administration.
• Track contract deliverables, notices, and key milestones.
• Support contract close-out and records retention activities.
• Ensure documentation is maintained in accordance with company procedures.
• Coordinate with internal stakeholders to obtain required contract documentation and approvals.
• Communicate with contractors and vendors regarding routine administrative matters.
• Support project teams with contract tracking and reporting requirements.
• Escalate contractual issues or discrepancies to senior team members as required.
• Assist with review of contract documentation and supporting records.
• Support invoice verification activities and discrepancy tracking.
• Coordinate with Accounts Payable regarding vendor invoicing matters.
• Support warranty management and contract close-out activities.
• Maintain records related to change orders, amendments, and contractor correspondence.
• Assist with contractor demobilization and records archiving activities.
• Support compliance with internal procedures and audit requirements.

Benefits

• Market-aligned salaries and performance bonuses
• Generous employer-paid benefits coverage
• Retirement plan contributions that grow with your career
• Life, Disability, Health and Dental
• Competitive Retirement benefits
• Employee and Family Assistance Program
• Parental leave top-up for birthing and non-birthing parents
• Paid work time to volunteer in your community
• Health Spending Account
• Wellness Account

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree