Special Events Operations Specialist

$54,704 - $60,008/Yr

Chapman University - Orange, CA

Full-time - Entry Level

Orange, CA

Educational Services

About the position

The Special Events Operations Specialist at Chapman University plays a vital role in the Office of Special Events, coordinating and implementing administrative, operational, and financial activities for various university events. This position involves budget management, contract coordination, and providing support for event planning and execution, ensuring compliance with fiscal policies and procedures.

Responsibilities

• Coordinate and implement day-to-day administrative, operational, and financial activities for the Office of Special Events.
• Collaborate with the Office of Advancement Operations for budget, expense, contracts, and fiscal responsibilities.
• Serve as a liaison between Financial Services and the Special Events office regarding operational expenses.
• Review supporting documentation for fiscal compliance and accuracy.
• Generate expense and p-card reports, and purchase orders.
• Maintain budget trackers and expense reports for the Special Events team.
• Submit and monitor vendor invoices for payment.
• Assist with month-end expense processes and research expense history.
• Coordinate vendor contracts and agreements, ensuring compliance with university policies.
• Provide support to the Special Events Team during event planning and execution.

Requirements

• Bachelor's degree or equivalent education and experience.
• Demonstrated knowledge of basic accounting principles.
• 1 or more years' experience in providing basic accounting support, including monitoring budgets and expenses.
• Strong organizational skills and meticulous attention to detail.
• Ability to work independently and collaboratively with others.
• Proficient in Microsoft Office, including Outlook, Word, and Excel.

Nice-to-haves

• Strong technical skills to learn and use enterprise systems like PeopleSoft and Concur.
• Broad understanding of contract and insurance language and requirements.
• Experience coordinating legal contracts.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401k retirement plan
• Paid holidays
• Professional development opportunities