Special Assistant

City of New York • New York City, NY

11d

About The Position

The Office of the First Deputy ensures that City government runs efficiently and focuses on many of the administration’s top priorities – from creating opportunities for young people to strengthening the city’s civic infrastructure – the office works in partnership with stakeholders inside and outside of city government to develop, scale, coordinate, and deliver policies, plans and operations in an equitable and sustainable way. The Strategic Coordination and Operations team operates within the First Deputy Mayor portfolio by working to advance an effective, coordinated whole-of-government approach to certain Mayoral priorities. The team supports agency partners through identifying and designing solutions to program challenges, conducting research and analysis to support innovative approaches in furtherance of Mayoral priorities, and developing policy, operational, and programmatic recommendations. Members of the team conduct research, provide project management, conduct data analysis, and work alongside key city partners, including the Law Department, Office of Mass Engagement, and Intergovernmental Affairs team, to deliver a multi-pronged strategy in support of city agencies and team members. The team is responsible for supporting the implementation of Executive Order 12 and managing the goals of identified savings in the budget process. Further, the team supports the First Deputy Mayor in managing the work of the Interagency Response Committee (IRC) as created by Executive Order 13. This work includes, but is not limited to, tracking federal actions that do or can impact the well-being of the city and New Yorkers. The team works collaboratively across agencies to respond to identified challenges and recommend solutions or strategies as needed.

Requirements

• Bachelor’s Degree required.
• 3+ years of experience.
• Excellent communication, writing, analytical, and organizational skills.
• Flexibility to quickly shift work priorities to meet the demands of time-sensitive projects.
• Superb research skills with the ability to synthesize large amounts of information for presentation to stakeholders and principals.
• Strong problem-solving skills and attention to detail.
• Ability to develop and execute a strategic plan to meet goals without significant oversight.
• Ability to complete work independently with broadly defined work objectives and limited review of overall results.

Responsibilities

• Provide high-level administrative and professional support to the Special Advisor for Strategic Coordination and Operations.
• Responsible for managing and deconflicting the Special Advisor’s schedule and commitments.
• Scheduling and administrative coordination of cross-team meetings and events.
• Participate in relevant meetings and assist with special projects as assigned. Including tracking of tasks, data, and deliverables.
• Prepare agendas, keep notes, and track team commitments, as assigned.
• Support the Deputy Advisor and COS in preparing metrics, reports, or presentations to support the ongoing operations of all programs under the Special Advisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level