Service Appointment Coordinator
The Jim Pattison Auto Group•Victoria, BC
•CA$20 - CA$22•Onsite
About The Position
Jim Pattison Toyota Victoria has an exciting opportunity for an Appointment Coordinator to join our team and support our Service Department by managing appointment scheduling, coordinating customer communications, and delivering an exceptional customer experience. As a Service Appointment Coordinator, you will serve as a key point of contact for customers, ensuring service appointments are scheduled efficiently, inquiries are handled professionally, and the service process runs smoothly from initial booking through vehicle delivery.
Requirements
- Previous experience in a customer facing, administrative, or automotive service role is preferred
- Experience with dealership management systems or scheduling software is an asset
- Exceptional communication and interpersonal skills, both verbal and written
- Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment
- Detail oriented with a high degree of accuracy in data entry and record keeping
- Ability to remain calm, professional, and focused under pressure
- Ability to work effectively both independently and as part of a team
- Reliable, punctual, and dependable
- A valid BC Driver's License is required
- Successful candidates to submit a satisfactory Driver’s Abstract.
Responsibilities
- Schedule and confirm service appointments accurately and efficiently across phone, email, and online channels
- Greet customers in a warm, professional manner and gather vehicle and service information prior to arrival
- Coordinate with Service Advisors to ensure appointment slots align with shop capacity and technician availability
- Follow up with customers regarding appointment reminders, service updates, and vehicle status
- Manage the service drive schedule to optimize workflow and minimize customer wait times
- Liaise with the Parts Department to confirm parts availability ahead of scheduled appointments
- Maintain accurate customer and vehicle records within the dealership management system
- Handle customer inquiries, concerns, and escalations with professionalism and a solutions-focused approach
- Support the Service team with administrative tasks as required to maintain smooth daily operations
- Follow all company policies, procedures, and safety standards
- Ensure a high degree of confidentiality with company and customer information
- Participate in maintaining a supportive and engaging working environment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
