Senior Scientific Administrator

$62,600 - $70,000/Yr

Cold Spring Harbor Laboratory - New York, NY

Full-time - Mid Level

New York, NY

Publishing Industries

About the position

The Senior Scientific Administrator at Cold Spring Harbor Laboratory (CSHL) plays a crucial role in providing administrative support to multiple faculty members within a prestigious biomedical research institution. This position requires exceptional organizational skills, strong communication abilities, and a high level of professionalism to manage various administrative tasks effectively, ensuring the smooth operation of research activities.

Responsibilities

• Provide administrative support to multiple faculty members and their research groups.
• Manage calendars and schedule both in-person and remote meetings.
• Coordinate seminar series and other scientific meetings, including organizing speakers and travel reimbursements.
• Reconcile corporate credit card statements monthly.
• Prepare regulatory compliance forms and facilitate recruitment of lab staff.
• Maintain publication databases and assist with oversight of expenses and budgets.
• Organize travel and order office supplies as needed.
• Maintain updates of bio-sketches, CVs, and grant information for faculty members.
• Assist in the preparation and submission of grant applications and progress reports, tracking due dates and coordinating with relevant departments.

Requirements

• Bachelor's degree required.
• Minimum of 7 years of experience providing senior level administrative support, preferably in an academic environment.
• Experience in grants management is preferred.
• Advanced proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.
• Outstanding organizational, time management, prioritization, and problem-solving skills.
• Excellent interpersonal, oral, and written communication skills.
• Ability to exercise judgment and discretion in dealing with sensitive and confidential information.
• Ability to work independently with minimal guidance.

Benefits

• Competitive pay
• Exceptional health benefits
• Retirement plans
• Paid time off
• Recognition and wellness programs