Senior Executive Assistant
About The Position
Optum NY is seeking a Senior Executive Assistant to join their team in Lake Success, NY. Optum is a clinician-led care organization focused on improving healthcare. As a member of the Optum Care Delivery team, you will contribute to the vision of making healthcare better for everyone. Optum provides clinical resources, data, and support from a global organization, enabling you to help patients live healthier lives. The company offers an exceptional career experience, empowering employees to live their best lives at work and at home. You will experience the fulfillment of advancing community health while contributing new practice ideas and initiatives that could improve care for millions of patients nationwide. The company culture emphasizes Caring, Connecting, and Growing together.
Requirements
- 4+ years of administrative experience in support of senior leaders (VP and higher) in a highly matrixed organization
- Advanced level experience in Microsoft Office Suite (Word, Excel, PPT) to create and edit professional documents from scratch
- Advanced level experience in Microsoft Office Outlook for complex calendar management, scheduling meetings
- Experience in organizing meetings and troubleshooting in Microsoft Teams virtual meetings
- Experience coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
- Reside within a commutable distance from the Eden Prairie, MN office
- Notary or willing and able to obtain
Nice To Haves
- Experience or knowledge of the health care industry
- SharePoint, Visio and Adobe experience
- Proven excellent interpersonal communication skills
Responsibilities
- Serves as Executive Assistant to Optum Insight Finance Executives with the highest levels of performance and professionalism
- Coordinates travel arrangements, new hire onboarding for executive leadership and other office management responsibilities for fast-paced, growing organization
- Manages leaders’ calendars, travel, expenses, and key meetings
- Utilizes advanced experience in Outlook, PowerPoint, Visio, Word, Excel, and for internal and external meetings and communications
- Meets daily with leaders for proactive meeting support and reminders for critical meetings, including preparations before critical meetings
- Provides coverage (e.g., phone; email; reception) for other leadership team members as needed
- Provides organized resources (itineraries, meeting materials, etc.) for upcoming leader travel
- Maintains and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
- Works effectively as an integral member of a team; provide administrative support on various business unit projects and initiatives
- Maintains a high level of organization and attention to detail
- Works effectively as an integral member of a team of administrative professionals
- Notary
Benefits
- Comprehensive benefits package
- Incentive and recognition programs
- Equity stock purchase
- 401k contribution
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
