Senior Executive Assistant

Columbia Bank • Phoenix, AZ

29d • Onsite

About The Position

The Senior Executive Assistant provides high-level administrative and operational support to multiple executive leaders. This role serves as a trusted partner to executive leadership and requires independent judgment, discretion, and the ability to manage complex, confidential, and competing priorities. Key responsibilities include: Provide proactive, strategic administrative support that enables executive leaders to effectively lead the organization Support special projects and produce complex executive-level documents, reports, presentations, and correspondence Collect, analyze, and prepare information for meetings involving executive leadership, the Board of Directors, regulators, and external stakeholders Provide sophisticated calendar and travel management, including coordination of offsite meetings and competing executive priorities Prioritize inquiries, resolve scheduling conflicts, and make recommendations to ensure smooth day‑to‑day executive operations Arrange and manage logistics for Board and divisional meetings and events, including scheduling, agenda development, material preparation, distribution, and meeting minutes Serve as a primary liaison for meetings and events, handling all logistics with professionalism and discretion Manage expense reporting and administrative workflows related to executive support Handle highly confidential and sensitive information using sound judgment and initiative Maintain corporate governance records, including Board minutes, bylaws, resolutions, policies, and organizational charts Support audit, regulatory, and compliance-related requests as needed Ensure adherence to all bank policies, procedures, and regulatory requirements May mentor or guide administrative staff and serve as a subject matter expert for executive support operations

Requirements

• High school diploma or GED required; bachelor’s degree preferred
• 5 plus years of experience supporting executive or C‑suite leaders, including multi‑executive support
• Prior experience supporting Boards of Directors and senior leadership
• Exceptional organizational skills and strong attention to detail
• Advanced proficiency in Microsoft Office, including strong spreadsheet capabilities
• Excellent written, verbal, and interpersonal communication skills
• Ability to manage multiple priorities independently and exercise sound judgment
• High degree of professionalism and confidentiality
• Experience in banking, financial services, or a regulated industry preferred
• Ability to travel as business needs require

Responsibilities

• Provide proactive, strategic administrative support that enables executive leaders to effectively lead the organization
• Support special projects and produce complex executive-level documents, reports, presentations, and correspondence
• Collect, analyze, and prepare information for meetings involving executive leadership, the Board of Directors, regulators, and external stakeholders
• Provide sophisticated calendar and travel management, including coordination of offsite meetings and competing executive priorities
• Prioritize inquiries, resolve scheduling conflicts, and make recommendations to ensure smooth day‑to‑day executive operations
• Arrange and manage logistics for Board and divisional meetings and events, including scheduling, agenda development, material preparation, distribution, and meeting minutes
• Serve as a primary liaison for meetings and events, handling all logistics with professionalism and discretion
• Manage expense reporting and administrative workflows related to executive support
• Handle highly confidential and sensitive information using sound judgment and initiative
• Maintain corporate governance records, including Board minutes, bylaws, resolutions, policies, and organizational charts
• Support audit, regulatory, and compliance-related requests as needed
• Ensure adherence to all bank policies, procedures, and regulatory requirements
• May mentor or guide administrative staff and serve as a subject matter expert for executive support operations

Benefits

• Comprehensive healthcare coverage (medical, dental, and vision plans)
• 401(k)-retirement savings plan with employer match for qualifying associate contributions
• Employee assistance program
• Life insurance
• Disability insurance
• Tuition assistance
• Mental health resources
• Identity theft protection
• Legal support
• Auto and home insurance
• Pet insurance
• Access to an online discount marketplace
• Paid vacation
• Sick days
• Volunteer days
• Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree