Senior Executive Assistant I

Penske•Cumru Township, PA

28d•Onsite

About The Position

Working in a high-volume environment, this position will provide direct support to Officer-level leadership within the Sales department. This role is critical to the success of the department and provides a broad range of strategic and tactical support to both internal and external customers. The ideal candidate will be exceptionally organized, possess a strong work ethic, be highly collaborative, able to multi-task in a fast-paced environment, and maintain the highest level of professionalism and discretion. Prior experience supporting officer-level leadership is required for this role.

Requirements

Prior experience supporting officer-level leadership is required for this role.
Exceptionally organized
Strong work ethic
Highly collaborative
Able to multi-task in a fast-paced environment
Maintain the highest level of professionalism and discretion

Responsibilities

Compile and monitor the daily schedules and coordinate travel for all direct reports and other team members; maintain calendar of events, project deadlines and agendas.
Review incoming correspondence for important dates, establish diary follow-up, compose response letters and assist with emails, calls, and other correspondence.
Create and format ad hoc and routine reports, presentations, spreadsheet projects, etc. as requested.
Coordinate, support and aid with all aspects of the department administrative processes, including meeting scheduling, incoming calls, associate requests, mail distribution, attendance reports, equipment tracking/ordering etc., as requested, ensuring accurate and timely follow-up.
Ensure visitors are provided appropriate directions, lodging, and travel options.
Directly manage, or forward to the appropriate parties, the proper resolution for customer service issues and complaints.
Process and track invoices. Run invoice reports upon request.
Provide phone coverage, taking messages, for department upon request.
Oversee, develop and maintain needed administrative record keeping systems and processes for the department.
Other duties and responsibilities as assigned by supervisor