Senior Event Coordinator

Argen Corporation•San Diego, CA

4d•$39 - $43•Onsite

About The Position

The Sr. Event Coordinator is responsible for coordinating and executing the company’s event program, including national and regional tradeshows, sales meetings, customer events, educational programs, and executive-level engagements. The position works closely with Marketing leadership and cross-functional teams to support event delivery, vendor coordination, and participant experience.

Requirements

Bachelor’s degree in Marketing, Communications, Business, Hospitality, or related field preferred, or equivalent combination of education, training, and relevant experience.
4+ years of event coordination experience, including support of large or complex events.
Demonstrated experience coordinating event logistics, vendors, and cross-functional activities in a fast-paced environment.
Experience tracking event budgets, expenses, and supporting reconciliation processes.
Strong organizational, time management, and attention-to-detail skills with ability to manage multiple priorities.
Effective communication skills and ability to coordinate with internal teams, vendors, and stakeholders.
Advanced proficiency in Microsoft Excel and PowerPoint.
Experience with CRM and event technology platforms; Salesforce preferred.
Strong problem-solving skills with ability to identify issues and support resolution.
Ability to follow established processes and execute within defined plans and timelines.
Ability to travel as required.
Ability to work in a fast-paced, deadline-driven environment while managing assigned responsibilities.
Ability to learn technical concepts by reading work instructions and standard operating procedures, and completing on-the-job training.

Responsibilities

Support the development and execution of enterprise event strategy aligned to marketing, sales, and business goals.
Execute assigned events and program elements based on established plans, timelines, and direction from leadership.
Coordinate logistics for tradeshows, sales meetings, customer events, and educational programs (in-person and virtual).
Prepare and maintain detailed project plans, task trackers, and event timelines.
Track and report trade show performance KPIs, including pipeline impact, engagement, and attendance.
Compile event data and support post-event reporting; escalate insights and recommendations to leadership.
Ensure consistent brand, messaging, and customer experience across all events.
Coordinate event staff, contractors, and vendors; track deliverables and follow up as needed.
Provide direction to onsite event staff and vendors as needed to support smooth event execution.
Maintain trade show timelines while tracking, monitoring, and reconciling event budgets and expenses.
Ensure events are executed according to established timelines, budget parameters, and quality expectations.
Collaborate cross-functionally (Marketing, Sales, Product, Finance, Operations) to support event execution.
Serve as a point of contact for event logistics and coordination updates; escalate issues and risks to leadership as appropriate.
Provide coordination support for executive participation, including calendars, briefing documents, and onsite execution.
Ensure compliance with internal policies, contracts, and regulations.
Proactively identify event issues, escalate to appropriate stakeholders, and assist in resolution efforts.
Assist with continuous improvement efforts by providing feedback on processes, tools, and event execution.
Oversee event platforms, including registration systems, CRM data entry, and lead capture processes.
Ensure accurate and timely data entry and coordination with Sales for lead handoff.
Maintain accurate lead data entry and support timely handoff to Sales for follow-up.
Other duties as assigned.