Senior Curriculum Administrator - School of Medicine

Brigham Young University • Provo, UT

3d • Onsite

About The Position

The Senior Curriculum Administrator, under the direction of the Associate Dean of Curriculum, manages implementation, coordination, and continuous improvement of the medical school curriculum to ensure alignment with institutional priorities and accreditation standards. The role supports operational execution, faculty collaboration, and efficient delivery of educational programs across all phases of the curriculum.

Requirements

• Bachelor’s degree in higher education administration, business administration, public administration, healthcare administration, or related field AND at least 3 years of experience in one of those or a related field OR at least 5 years of experience in higher education, business administration, public administration, healthcare administration, or related field
• Knowledge of curriculum operations in higher education (scheduling, calendars, course/clerkship coordination); administrative workflows, process improvement, and records/document management; LMS and enterprise systems; and basic governance processes and institutional policy/ compliance standards
• Strong organizational and project management skills
• Clear written and verbal communication
• Data accuracy, reporting, and attention to detail
• Problem solving in operational settings
• Proficiency with standard office and scheduling technologies
• Coordinate complex, multi-stakeholder operations
• Establish and maintain consistent process and standards
• Supervise and develop staff
• Manage sensitive information with discretion
• Adapt to changing priorities and deadlines

Nice To Haves

• Master's degree in higher education administration, business administration (MBA), public administration (MPA), healthcare administration (MHA), or a related field
• 5 or more years' experience in business administration, public administration, healthcare administration, or a related field
• Advanced knowledge of undergraduate medical education curriculum, including integration across phases and familiarity with Liaison Committee on Medication Education (LCME) standards
• Expertise in Curriculum Systems and LMS platforms and data governance practices
• Strong project management, process improvement, and management skills
• Ability to lead complex multi-stakeholder operations and influence across a matrixed academic environment
• Strong data analysis, reporting, and operational problem-solving skills with high attention to detail

Responsibilities

• Provide day-to-day operational leadership for the Office of Curriculum, ensuring efficient, reliable administrative and logistical support to curricular leadership.
• Coordinate with Phase leaders to recruit, onboard, train, and supervise Office of Curriculum staff; assign work, set expectations, conduct evaluations, and support professional development.
• Establish and maintain standard operating procedures (SOPs), workflows, documentation standards, and service-level expectations to ensure consistent operations.
• Manage the Office of Curriculum annual work plan, including a comprehensive calendar of recurring milestones and deadlines.
• Oversee office resources and operational planning, consistent with school and university policies and direction from curriculum leadership.
• Coordinate with the University Registrar's office.
• Lead the administrative development and maintenance of the integrated curriculum calendar across all phases, courses, and clerkships, in coordination with curricular leadership.
• Oversee scheduling logistics for required learning experiences, including room/resource coordination and instructional support needs.
• Ensure high-quality operational delivery, including material collection, posting timelines, faculty communications, session logistics, and day-of troubleshooting processes.
• Ensure accurate, timely communication of curriculum schedules, updates, and expectations through approved channels.
• Coordinate operational partnerships (e.g., IT, facilities, analytics/evaluation) to support seamless delivery of learning experiences.
• Serve as the functional lead for administration and governance of the LMS and curriculum database, including content standards and role-based access.
• Establish and maintain data quality controls and workflows to ensure curriculum records are accurate, current, and consistently structured.
• Develop and deliver user training, support resources, and documentation for LMS/curriculum database processes; provide onboarding for new course/clerkship teams.
• Manage structured process for system updates and changes (intake, review, approvals, version control, and communications) coordinating with leadership on enhancements.
• Produce (or enable) standardized reports that support curriculum visibility, planning, and continuous improvement of workstreams.
• Provide primary administrative and operational support to the Curriculum Committee and its subcommittees.
• Coordinate annual committee calendars, meeting schedules, and agenda planning in collaboration with committee leadership.
• Prepare and distribute meeting materials, ensuring accuracy, completeness, and timeliness.
• Document meeting minutes, decisions, and action items; maintain official records in accordance with institutional standards.
• Track action items and follow up with responsible parties to ensure timely implementation of committee decisions.
• Support governance workflows, including proposal intake, routing, version control, and communication of outcomes.
• Ensure alignment between committee decisions and downstream operational implementation in collaboration with curriculum leadership and administrative teams.
• Maintain centralized, organized, and audit-ready records of committee materials, including agendas, minutes, supporting documents, and decision logs.
• Ensure consistent document management practices, including version control, naming conventions, and secure storage in accordance with institutional policies.
• Lead operational processes for monitoring and maintaining curriculum content within the curriculum database (objectives, content, methods, delivery, and integration).
• Identify gaps, redundancies, and data integrity issues and coordinate resolution with curricular leaders and responsible staff.
• Coordinate recurring monitoring activities (e.g., course director reports, curriculum mapping activities, improvement meeting logistics, action tracking).
• Prepare operational updates and documentation to ensure decisions are implemented consistently.
• Evaluate Office of Curriculum workflows and implement improvements to increase reliability, reduce friction, and strengthen service delivery.

Benefits

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• 13 paid holidays + 22 days paid vacation + 12 sick days, accrued annually
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long-term disability benefits
• Paid parental and maternity leave
• Wellness Program
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

What This Job Offers

• Job Type: Full-time
• Career Level: Senior