Security Assistant

TDEC•Egg Harbor Township, NJ

About The Position

The Security Assistant will conduct research, develop guidance, and prepare instructional materials related to a broad range of security programs. This role involves preparing and disseminating security awareness products and training materials to reinforce compliance with established security policies and procedures. The assistant will also plan and coordinate special projects, conduct special studies, query databases for information analysis and distribution, and manage investigative databases and file systems. Responsibilities include maintaining records, analyzing data for accuracy, generating reports, preparing travel documents, coordinating meetings, and documenting annual employee notices. Due to the sensitive nature of the work, all contractor positions are designated as high-risk and require a willingness to undergo an FAA background investigation.

Requirements

Minimum of five (5) years of related security experience.
Experience using computer systems, software applications, web-based applications, and Microsoft Office Suite, including Outlook.
Strong verbal and written communication skills with the ability to interact professionally with customers and effectively resolve potential issues.
Strong organizational skills, attention to detail, and the ability to meet agency and customer deadlines.
Willingness to undergo an FAA background investigation.
Willingness to complete SF-85P – Questionnaire for Public Trust.
Willingness to complete FD-258 – FBI Fingerprint Card.
Willingness to complete DOT Form 1631 – Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act.

Responsibilities

Conducts research, develops guidance, and prepares instructional materials related to a broad range of security programs.
Prepares and disseminates security awareness products and training materials to reinforce compliance with established security policies and procedures.
Plans and coordinates special projects and conducts special studies as assigned.
Queries relevant databases to collect, analyze, and distribute information to appropriate office personnel and stakeholder groups.
Electronically scans and uploads incoming documents into investigative databases to establish and maintain internal records.
Creates and maintains investigative file folders for all regulatory investigations.
Establishes, organizes, and maintains filing systems to ensure the timely processing, storage, retrieval, and availability of relevant documentation.
Archives or disposes of records in accordance with applicable expunction and records management policies.
Analyzes bi-weekly Castle system data and labor statistics to ensure data accuracy and integrity prior to management approval.
Generates leave and labor distribution analysis reports.
Prepares travel authorizations and travel vouchers for employee travel.
Coordinates and schedules internal meetings, including logistics, preparation of handouts, attendance tracking, and maintenance of meeting records.
Coordinates with management to prepare and document annual employee notices and advisements in accordance with FAA policies and procedures.