Secretary

City of Owensboro•Owensboro, KY

2d•Onsite

About The Position

Performs secretarial and/or clerical duties for the Owensboro Police Department, as assigned. Conducts secretarial and clerical work from basic to considerable difficulty level, such as but not limited to: routine and non-routine tasks; typing; computer work; makes copies; processing/administration of various paperwork; preparation of correspondence, such as but are not limited to: reports, spreadsheets, documents, forms, graphs, brochures, fliers, notices, and posters. Other duties included but are not limited to: data entry; updating spreadsheets; greets, screens, refers, and routes visitors, answer/forward phone calls, and open/distribute mail; coordination and/or scheduling of meetings/appointments; transcription of minutes/meetings; relays messages; communicating administrative and general information; running errands; files and maintains records in secured fashion to ensure confidentiality and/or compliance with applicable laws and internal storage/imaging requirements; proofreads; reviews secretarial and clerical methods and procedures to improve workflow, simplify procedures, implement cost reductions, and enhance effectiveness and efficiency; recommends methods to resolve secretarial or clerical-related problems; works with programming staff as necessary to enhance New World Systems, Microsoft, and/or other applications; performs special projects as directed.

Requirements

Valid driver's license
Associates Degree in a job related field OR At least 1 year of work related experience in a clerical position
A combination of education and work related experience is acceptable.

Responsibilities

Performs secretarial and/or clerical duties for the Owensboro Police Department, as assigned.
Conducts secretarial and clerical work from basic to considerable difficulty level.
Types, performs computer work, and makes copies.
Processes and administers various paperwork.
Prepares correspondence, reports, spreadsheets, documents, forms, graphs, brochures, fliers, notices, and posters.
Performs data entry and updates spreadsheets.
Greets, screens, refers, and routes visitors.
Answers/forwards phone calls and opens/distributes mail.
Coordinates and/or schedules meetings/appointments.
Transcribes minutes/meetings.
Relays messages and communicates administrative and general information.
Runs errands.
Files and maintains records in a secured fashion to ensure confidentiality and/or compliance with applicable laws and internal storage/imaging requirements.
Proofreads documents.
Reviews secretarial and clerical methods and procedures to improve workflow, simplify procedures, implement cost reductions, and enhance effectiveness and efficiency.
Recommends methods to resolve secretarial or clerical-related problems.
Works with programming staff as necessary to enhance New World Systems, Microsoft, and/or other applications.
Performs special projects as directed.