Secretary IV- English

About the position

Wayne State University is searching for an experienced Secretary IV- English at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Responsibilities

• Perform the full range of responsible secretarial functions as well as delegated complex administrative duties for an assigned academic or administrative unit in a School, College, Division or Center/Institute of the University.
• Organize, monitor and expedite the workflow in an assigned office.
• Route and answer routine correspondence and inquiries not requiring supervisory review.
• Identify and resolve operational problems and initiate follow-up actions on pending matters.
• Perform liaison functions between assigned unit and internal and external contacts.
• Provide advice regarding policies and procedures.
• Provide and obtain information concerning projects and unit activities and communicate supervisors intentions and preferences.
• Coordinate and process academic and non-academic personnel paperwork including full-time faculty.
• Identify and resolve processing problems to ensure personnel matters are affected in a timely manner.
• Perform complex typing duties and process complex documentation with the use of appropriate software.
• Perform bookkeeping duties including the tracking and monitoring of expenditures and the analyzing and projection of funds and financial data.
• May prepare routine monthly reports.
• Provide functional supervision of clerical support staff.
• Interview prospective clerical personnel and recommend for employment.
• Distribute work and review for completeness and accuracy.
• Train in appropriate methods and procedures.
• Keep calendar, schedule appointments and make arrangements for meetings and conferences.
• Make appropriate complex travel arrangements as needed.
• Perform related work as assigned.

Requirements

• High school graduate with additional business related courses or an equivalent combination of education and/or experience.
• Ability to operate the most advanced office equipment, including software necessary for desktop publishing, complex spreadsheet design and complex graphics.
• Experience providing functional supervision and work leadership to clerical support staff.
• Excellent organizational skills including the ability to prioritize office workload and resolve operational problems.
• Excellent communication skills, including ability to disseminate instructions and information.
• Ability to communicate effectively with others.
• Ability to perform bookkeeping duties, including ability to analyze data and make projections.
• Ability to type with speed and accuracy, may include scientific terminology and mathematical equations.
• Knowledge of University policies and procedures preferred.
• May be required to use transcription skills.
• Progressive secretarial or general office experience, preferably within the University.

Nice-to-haves

• Knowledge of University policies and procedures preferred.
• Progressive secretarial or general office experience, preferably within the University.

Benefits

• Regular Employee
• Full Time