Seasonal - Office Services Administrative Support Specialist

Rubinbrown Llp - Saint Louis, MO

Full-time

Saint Louis, MO

Professional, Scientific, and Technical Services

About the position

The Seasonal Office Services Administrative Support Specialist at RubinBrown LLP plays a crucial role in providing general administrative support and assisting with tax return assembly. This position is essential for maintaining the office environment and ensuring smooth operations, particularly during peak times. The specialist will be responsible for various tasks that contribute to the overall efficiency and organization of the office.

Responsibilities

• Maintain Office/Pantry Supplies and refreshment areas (receive, inventory, stock, move, organize)
• Maintain general office appearance
• Prepare for meetings/events including room and meal set-up and clean-up
• Collect and process incoming and outgoing mail
• Process incoming and outgoing courier deliveries (e.g. FedEx)
• Provide back-up support to other administrative team members and assist other office services center team members with projects when necessary

Requirements

• High School Diploma
• Prior experience in office or retail environment

Nice-to-haves

• High School Diploma, Associate's or Bachelor's Degree preferred
• Two or more years of work experience in a related position
• High attention to detail, initiative and follow through
• Strong editing and organizational skills required
• Strong planning, scheduling and problem solving skills
• Excellent written and oral communication skills
• Strong interpersonal skills; ability to interact effectively with all levels internally and externally
• Strong PC skills, including Microsoft Word, Excel and PowerPoint
• Ability to handle routine tasks with minimal supervision
• Ability to support multiple people and manage multiple priorities in a fast-paced environment
• Ability to work effectively in deadline situations
• Highly motivated, professional, energetic and resourceful
• Able to work independently with minimal supervision, as well as a team member
• Ability to work in excess of normal work hours, when necessary, (approximately 55 hours a week during peak times)