School Bookkeeper - 200 Days (2026-2027 SY), Union Grove Middle

Henry County Schools•McDonough, GA

3d•Onsite

About The Position

Perform specialized clerical work requiring the application of basic bookkeeping principles and practices in the maintenance of school financial records. This role involves accurately maintaining all school financial records, preparing monthly bank reconciliations, training school personnel on accounting policies, and ensuring compliance with established procedures for collecting, receipting, and depositing funds. The bookkeeper will process financial information, including purchase orders and accounts payable, and perform computer data entry for record-keeping and reporting. Responsibilities also include managing student debts, assisting the Principal with budget reconciliation and invoice processing, and ensuring compliance with financial procedures manuals. The role requires maintaining accounting and internal control procedures, assisting auditors, entering staff leave, and performing Title I bookkeeping if applicable. Providing exceptional customer service and maintaining professional practices are also key aspects of this position.

Requirements

Minimum of a High School Diploma or state-approved High School Equivalency (HSE), required.
One to two years of bookkeeping experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities required.
Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.
Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.
Must be regularly, predictably, and reliably at work.
Ability to be present at the physical worksite.
Must perform tasks involving prolonged periods of standing, walking, and sitting.
Must perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.
Must be able to properly and consistently supervise students, particularly during emergency situations.
Vision, hearing, written, and verbal communications are essential factors in performing required tasks.

Responsibilities

Accurately maintain all school financial records, including generalized and specialized accounts.
Prepare and submit monthly bank reconciliations to supervisor.
Train school account managers/school personnel on school activity fund accounting policies and procedures and assist with general budget information.
Ensure established procedures are followed for collecting, receipting and depositing funds within established timeframes.
Process financial information (e.g. purchase orders, accounts payable, check and deposit register, ledger, annual reports, memos, correspondences, etc.) to ensure proper and complete accountability of school, state and/or federal funds.
Compute and verify bills for service, invoices, purchase orders and/or other data for accurate recording and processing; process all accounts receivable and payable; receive, record and deposit cash receipts, disburse and mail checks, balance accounts, reconcile vendor statements, and perform other general bookkeeping duties as required and according to policy DJE.
Perform computer data entry to record, update, and retrieve department information and to prepare spreadsheets, reports, and correspondence.
Perform year-opening and year-end-closing procedures.
Maintain records of students’ school debts and obligations.
Assist Principal with use of budgeted funds by reconciling available budgets and preparing and submitting invoices to the District Office for payment.
Ensure school compliance with HCS Financial Procedures Manual, including preparing, analyzing, and reconciling financial accounting reports and data for the review of District administration and state and federal agencies.
Maintain HCS prescribed accounting and internal control procedures over school activity funds.
Provide information and assistance to internal and external auditors upon request.
Enter and maintain staff leave, as required.
Perform Title I am bookkeeping responsibilities if applicable.
Provide exceptional customer service on a daily basis and maintain professional practices.
Perform other duties and responsibilities as assigned.