Reservation Specialist
Auburn University - Auburn, AL
posted 30 days ago
About the position
Join the Auburn Family as a Reservation Specialist! Student Affairs at Auburn University is seeking a dynamic and organized individual for the position of Reservation Specialist. In this role, you'll be the driving force behind coordinating venue reservations for meetings, events, and programs hosted by student organizations, university departments, and external groups. You'll also handle the collection and processing of reservations revenue. Why Auburn University? Named a 'Best in Alabama' Employer by Forbes! Auburn's reputation as a top employer speaks volumes, with an average employee tenure of 10 years. Outstanding Benefits: Competitive state benefits, including a retirement plan vesting at just 10 years of service, generous leave accrual, and parental leave opportunities. Tuition Assistance: Employees can take 15 hours of classes per semester for free, with dependents receiving a 50% tuition waiver. It's More Than Just a Job-it's a Lifestyle: Nestled between the beach and the mountains, Auburn and Opelika offer a unique blend of small-town charm and modern growth. Recognized for our top-rated schools, award-winning restaurants, and vibrant college town spirit, Auburn is a place where community and opportunity thrive. The Auburn/Opelika area provides the perfect balance of tranquility and excitement, with a lower cost of living just two hours from Atlanta or Birmingham. Whether you're new to Auburn or already call it home, we invite you to discover all that our vibrant community has to offer!
Responsibilities
- Coordinates, schedules, and assists with campus and community events designed to support students, faculty, and staff through the programming experience.
- Utilizes and assists in maintaining the Reservation system calendar, Mazevo Event software, and Social Tables diagram software.
- Advises clients on correct protocol and audio/visual design and event set-up for events.
- May collaborate with campus partners in the planning and execution of events in various spaces in campus buildings, outdoor venues, and auxiliary spaces.
- Advises clients on general university policies, guidelines, and procedures for advertising, open air forums, campus events, and information.
- Reviews and verifies documentation for completeness and compliance with policies and procedures.
- Processes invoices, billing, payments, financial vouchers for the Student Center Reservations and Event Operations department and related facilities, equipment and services.
Requirements
- High school diploma or equivalent plus 4 years of experience OR Associate's degree plus 2 years of experience OR Bachelor's degree for Level I.
- High school diploma or equivalent plus 6 years of experience OR Associate's degree plus 4 years of experience OR Bachelor's degree plus 2 years of experience for Level II.
- Experience in administrative support services.
Nice-to-haves
- Knowledge of extensive body of rules, precedents, procedures applicable to administrative support work.
Benefits
- Competitive state benefits, including a retirement plan vesting at just 10 years of service.
- Generous leave accrual and parental leave opportunities.
- Tuition Assistance: Employees can take 15 hours of classes per semester for free, with dependents receiving a 50% tuition waiver.
