Research Administrator III

$116,489 - $133,909/Yr

Stanford University - Stanford, CA

Full-time - Mid Level

Stanford, CA

10,001+ employees

Educational Services

About the position

The Research Administrator III position at Stanford University involves managing proposal preparation and post-award activities for a diverse range of complex research projects. This role is critical in ensuring compliance with federal and non-federal guidelines, facilitating communication between principal investigators and various departments, and overseeing financial aspects of research funding.

Responsibilities

• Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines.
• Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
• Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost sharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
• Manage contract closeout process and audit inquiries; submit final reports and certificates.
• Interpret complex university and government policies for project and university personnel and help guide other staff in interpreting complex policies.
• Identify and implement process improvements; participate in and lead cross-campus projects; train and advise on issues requiring specific technical expertise.
• Oversee and review work of other staff; may supervise, train and mentor other staff.

Requirements

• Bachelor's degree and five years of job related experience, or combination of education and relevant experience.
• Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
• Knowledge and ability to understand, interpret, and communicate university policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Expert in project management, including managing international collaborations and complex multi-sub award contracts.
• Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants.

Nice-to-haves

• Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.

Benefits

• Career development programs
• Tuition reimbursement
• Generous time-off
• Family care resources
• Excellent health care benefits
• Free commuter programs
• Ridesharing incentives
• Discounts on various services