Research Administration Administrative Coordinator

About the position

The Research Administration Administrative Coordinator provides comprehensive administrative support to the Research Administration within the Department of Psychiatry and Behavioral Health. This position is the first point of contact for the building, will greet research participants and assist them with navigation; anticipates administrative and professional needs in relationship to their responsibilities; performs a variety of complex and confidential administrative support duties; effectively anticipates support needs and efficiently prioritizes duties; acts as first contact for all inquiries for Department of Psychiatry and Behavioral Health Research Administration; researches, collects and summarizes data and information requested by department and administration to aid in decision making and strategic planning processes; conveys directives and information from Research Administration leadership; takes, types and transcribes meeting minutes; proactively manages calendars and scheduling of meetings; compiles documents for meetings; prepares financial requests related to research administration building management using Workday; schedules and coordinates Research Administration Building Safety Meetings, de-briefs and other activities; assists department administrator with various administrative functions; performs backup support in the absence of C4N administrative coordinator; assists in day-to-day phone coverage as needed. Other duties as assigned.

Responsibilities

• Provide comprehensive administrative support to the Research Administration within the Department of Psychiatry and Behavioral Health.
• Act as the first point of contact for the building, greeting research participants and assisting them with navigation.
• Anticipate administrative and professional needs related to responsibilities.
• Perform a variety of complex and confidential administrative support duties.
• Research, collect, and summarize data and information requested by department and administration.
• Convey directives and information from Research Administration leadership.
• Take, type, and transcribe meeting minutes.
• Manage calendars and scheduling of meetings proactively.
• Compile documents for meetings.
• Prepare financial requests related to research administration building management using Workday.
• Schedule and coordinate Research Administration Building Safety Meetings and other activities.
• Assist department administrator with various administrative functions.
• Perform backup support in the absence of C4N administrative coordinator.
• Assist in day-to-day phone coverage as needed.

Requirements

• 6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information.
• 6 months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment.
• Administrative experience in Infectious Diseases is strongly preferred.
• Experience utilizing OSU’s financial and human resource systems desired.
• Successful completion of a background check.

Nice-to-haves

• Administrative experience in Psychiatry/Behavioral Health is strongly preferred.
• Experience utilizing OSU’s financial and human resource systems desired.

Benefits

• Comprehensive benefits packages, including medical, dental and vision insurance.
• Tuition assistance for employees and their dependents.
• State or alternative retirement options with competitive employer contributions.