Regional Office Coordinator

About the position

The Regional Office Coordinator provides direct administrative support to the Regional Operations Director (ROD). This role involves providing all secretarial support for the ROD, including letters, memos, and faxes. The coordinator will also coordinate and arrange conference calls, gather data, and prepare DeNovo information as needed, such as proposals and bids. Additional responsibilities include coordinating new facility open houses, preparing the Monthly Facility Report Calendar, arranging travel plans for the ROD, and proactively managing office supplies and equipment needs. The coordinator will manage the calendar and coordinate meetings with facility directors, administrators, and corporate personnel, reconcile and track expense reports, assist with creating presentations, act as a facility and customer liaison for the ROD, and handle special projects as needed. The role requires compliance with DaVita policies and procedures as well as state and federal regulations for patient care and services. The coordinator must be able to work overtime with little or no notice and travel when necessary. A commitment to DaVita’s values of Service Excellence, Integrity, Team, Continuous Improvement, Accountability, Fulfillment & Fun is essential.

Responsibilities

• Provide all secretarial support for ROD (letters, memos, faxes)
• Coordinate and arrange conference calls
• Gather data and prepare DeNovo information such as proposals and bids
• Coordinate new facility open houses
• Prepare Monthly Facility Report Calendar and follow through with facilities
• Arrange travel plans for ROD
• Proactively monitor and manage office supplies and equipment needs
• Manage calendar and coordinate meetings with facility directors, administrators, and corporate personnel
• Reconcile and track expense reports
• Assist with creating presentations as requested
• Act as facility and customer liaison for ROD
• Handle special projects on an as-needed and sometimes urgent basis
• Understand and comply with DaVita policies and procedures
• Comply with state or federal regulations of the Injury Prevention and Safety Training Program

Requirements

• High school diploma or equivalent
• Associate degree or professional secretarial certification a plus
• 2-3 years previous office coordinator experience strongly preferred
• Minimum one year experience as administrative assistant strongly preferred
• Minimum typing speed of 60-75 wpm
• Intermediate to advanced computer skills demonstrating proficiency in MS Word, Excel, and PowerPoint
• Familiarity with Business Map, Geofinder Mapping Software, Expensable, Sidekick or Palm Pilot preferred

Benefits

• Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out
• Support for you and your family: Family resources, EAP counseling sessions, access Headspace®, backup child and elder care, maternity/paternity leave
• Professional development programs: Variety of programs to help strong performers grow within their career and on-demand virtual leadership and development courses