Recruitment Coordinator for Public Safety

The City of Coral Gables•City of Coral Gables, FL

About The Position

This position is responsible for full cycle recruitment to include: sourcing candidates, advertising, interviewing and testing applicants, verifying references, and on-boarding of new hires. The incumbent complies with all employment laws, and assists hiring managers through the recruitment/interview process. Coordinates the testing and selection process for all public safety positions including Police Officers, Firefighters, and all general employees within the Police and Fire Departments. Maintains relationship with organizations associated with Police, Fire, Technical Schools, as well as colleges and other agencies in effort to maintain a pipeline of qualified applicants and resources. Work involves frequent contact with Police/Fire executive staff. Work is reviewed through conferences, written reports, and observation for adherence to established policies and procedures. Exercises some initiative and independent judgment within established procedures.

Requirements

Bachelor’s Degree in Human Resources, Business Administration, Public Administration, or related field.
Three (3) years of HR/related experience required.
Experience in employment and selection preferred.
Valid Florida Driver's License.
A comparable amount of training or experience may be substituted for the minimum qualifications.

Nice To Haves

Master’s degree preferred.

Responsibilities

Prepares and coordinates the publication of recruiting materials, including recruitment and promotional announcements, newspaper, magazine, and journal advertisements.
Communicates with candidates; interviews and assists applicants regarding employment opportunities, job requirements, and employment procedures; schedules applicants for applicable testing.
Recruits applicants through contacts with colleges, schools, temporary and other agencies.
Attends job fairs.
Maintains NeoGov software application that enables the electronic handling of recruitment needs and ensures the appropriate match of applicants for opened jobs.
Screens employment applications and when instructed; conducts preliminary employment interviews to determine eligibility of applicants for present or future job openings.
Acquires required documents.
Schedules qualified applicants for employment interviews with management personnel.
Arranges and monitors panel interviews.
Confers with department and division heads on recruitment and selection matters, devising solutions and implementing necessary changes.
Prepares periodic and special reports.
Administers and scores selection tests and entry-level, or any other exam according to job description requirements.
Establishes and monitors procedures and deadline dates involved in the hiring.
Assists in the administration of promotional examinations for Police Officer and Firefighter personnel and other public safety related positions.
Communicates with the bureaus of the Police Standards and Training Commission and Fire Standards and Training Commission to determine the eligibility of certified police and fire applicants.
In conjunction with the Police and Fire Departments, schedules polygraphs, suitability profiles, and medical examinations.
Communicates with physicians and examiners, reviews examination results, verifies and approves examination billings.
Communicates with applicants, through correspondence or telephone, to convey disposition application for employment.
Conducts reference checks.
Prepares conditional and final job offer letters to applicants.
Enters new hires’ data into City’s ERP electronic system and files appropriate paperwork into Laserfiche.
Assists with obtaining survey information as requested by Supervisor.
Assists the Human Resources Director on special projects.
Performs other related duties as assigned.