Receptionist

ABM•Culver City, CA

17h•Onsite

About The Position

The Receptionist position involves managing work orders, providing project support to the Project Manager, fostering client and vendor relations, and performing general administrative duties. This role is crucial for ensuring smooth daily operations and effective project execution. The successful candidate will serve as a key point of contact for clients and vendors, manage administrative tasks, and contribute to the overall efficiency of the project management team.

Requirements

Two (2) plus years of experience in an administrative or assistant role, preferably in a project management environment.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Nice To Haves

Experience with work order management software is a plus.
Ability to manage competing priorities and meet deadlines.
Strong attention to detail and problem-solving abilities.
Ability to work both independently and as part of a team.
Familiarity with vendor management and client communication.

Responsibilities

Manage and assign work orders to appropriate team members, ensuring timely completion and follow-up.
Track the progress of work orders and maintain accurate records within the system.
Generate reports on work order status for project managers and clients as needed.
Assist the Project Manager with daily tasks and administrative duties, including scheduling meetings, preparing presentations, and tracking project timelines.
Organize and maintain project documentation, ensuring all files are up to date and accessible.
Help coordinate project logistics and resource allocation as directed by the Project Manager.
Serve as a point of contact for clients, addressing inquiries and directing them to the appropriate departments or personnel.
Support the coordination of vendor services, ensuring that vendor relationships are well-managed and service agreements are adhered to.
Assist in preparing and distributing communication to clients and vendors regarding project updates, changes, or issues.
Perform general office duties, including managing phone calls, handling correspondence, and maintaining office supplies.
Assist in the preparation of reports, presentations, and documents for internal and external use.
Coordinate travel arrangements and manage expense reports for project staff.
Performs other duties as assigned or requested.