Receptionist and Administrative Support

$31,200 - $35,360/Yr

Undisclosed - Montgomery, AL

Full-time - Entry Level

Montgomery, AL

About the position

The Receptionist and Administrative Support role involves managing incoming calls, assisting with clerical duties, and providing administrative support to Account Managers. This position is essential for ensuring smooth communication within the organization and maintaining office operations.

Responsibilities

• Operates multiline telephone system to answer incoming calls and directs callers to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers questions about the organization and provides callers with address, directions, and other information.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Receives, sorts, and routes mail, including pick-up and delivery to post office.
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Orders, receives, and maintains office supplies.
• Handles maintenance repairs for all office equipment needs.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.

Requirements

• Experience in operating a multiline telephone system.
• Proficiency in Microsoft Word and other office software.
• Strong communication skills, both verbal and written.
• Ability to manage multiple tasks and prioritize effectively.

Nice-to-haves

• Experience in a receptionist or administrative assistant role.
• Familiarity with office equipment maintenance.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance