Receivables Assistant Manager

Olymbec Inc•Montreal, QC

1d•Onsite

About The Position

We are seeking a highly organized, confident, and professional Assistant Manager to support the Accounts Receivable Department across a diverse portfolio of residential, commercial, and industrial properties. This position requires strong communication skills, attention to detail, leadership abilities, and extensive experience working with Yardi software. The ideal candidate is perfectly bilingual in both French and English (spoken and written) and demonstrates professionalism, sound judgment, and strong character in all interactions.

Requirements

Minimum 5 years of experience in accounts receivable, collections or lease administration.
Experience managing residential, commercial, and industrial portfolios.
Strong collections experience required.
Knowledge of CAM reconciliations and property management accounting.
Proficiency with Yardi software is mandatory.
Perfectly bilingual in French and English (spoken and written).
Excellent organizational and multitasking abilities.
Strong interpersonal and communication skills.
Demonstrates professionalism, confidence, integrity, and good character.
Ability to work independently and collaboratively in a fast-paced environment.
Strong attention to detail and problem-solving skills.

Nice To Haves

Experience within the real estate or property management industry.
Strong analytical and reporting abilities.
Leadership or supervisory experience considered an asset.

Responsibilities

Manage accounts receivable processes for residential, commercial, and industrial tenants.
Monitor tenant accounts and ensure timely collection of outstanding balances.
Follow up on overdue accounts through phone calls, emails, and written notices.
Prepare collection reports and maintain accurate account records.
Work collaboratively with internal departments and tenants to resolve billing discrepancies.
Review lease agreements and ensure accurate entry of lease information into Yardi.
Track lease renewals, amendments, escalations, and expirations.
Ensure compliance with lease terms and company policies.
Assist with Common Area Maintenance (CAM) reconciliations and tenant billings.
Ensure accurate allocation of expenses according to lease agreements.
Respond to tenant inquiries regarding CAM charges and reconciliations.
Provide professional and courteous service to tenants and internal stakeholders.
Maintain strong working relationships with property management, accounting, and leasing team.
Handle sensitive situations with confidence, diplomacy, and professionalism.
Utilize Yardi software for AR management, lease administration, reporting, and tenant account maintenance.
Prepare reports, statements, and supporting documentation as required.