Real Estate Transaction Coordinator

About the position

The Transaction Coordinator is responsible for managing and overseeing all buyer and seller transactions from contract to closing, ensuring a seamless and compliant process. This part-time, hybrid role serves as the primary point of contact for clients, agents, and service providers, maintaining accurate records and tracking progress throughout the transaction lifecycle.

Responsibilities

• Look over all paperwork to confirm they have the correct signatures and dates, assuring that the closing process has been done accurately and efficiently.
• Enter client information into the client database system and submit appropriate documentation to the office broker for file compliance and keep track of transaction activity.
• Manage transaction contracts from both home buyers and sellers to close the deal in a timely manner.
• Obtain seller's approval for the buyer's offers and counteroffers to ensure the transaction process goes as quickly as possible.
• Aid real estate agents, clientele, and other stakeholders with paperwork and ensure the completion of all escrow documents, such as appraisals, titles, and mortgage loans.
• Oversee the processing of all buyer and seller transactions from contract execution to closing.
• Ensure all listings and contracts comply with industry regulations, handling all compliance-related tasks through contract-to-close (CTC).
• Serve as the main point of contact for clients, agents, and service providers, communicating regularly to ensure smooth transactions and prompt problem resolution.
• Keep the team informed of the status of all transactions, advising when additional involvement is needed for negotiations or conflict resolution.
• Maintain organized files of all vendors and service providers involved in transactions.
• Ensure effective communication and exceptional client service from contract to closing, delivering a high standard of fiduciary responsibility.
• Handle post-closing disbursements, filings, and other required procedures in a timely manner.
• Update and manage tasks in Asana, keeping all transaction-related activities current and on track.
• Update and maintain records of new listings and contracts in the CTE tracking system.

Requirements

• High school diploma required; Associate's degree preferred.
• Driven by a desire to provide excellent customer service and a great customer experience.
• Must have excellent organizational skills and communication skills.