HealthPartners - Bloomington, MN

posted about 1 month ago

Full-time - Mid Level
Bloomington, MN
Hospitals

About the position

HealthPartners is hiring for a full-time Purchasing Card Coordinator. This position manages the enterprise-wide Purchasing/Travel Credit Card program including systems maintenance and upgrades, training, reporting, data analysis, and other related support. The coordinator develops policies and procedures associated with the program and serves as the contact for systems related issues that impact individuals, I.S. & T., and all other areas within HealthPartners. The role also involves assisting with decisions and recommendations regarding further development of the Purchasing Card program, looking for development opportunities, and preparing best practice or project plans for the manager.

Responsibilities

  • Coordinates, evaluates, and performs maintenance to the Commercial Card Program and Oracle Expense Module.
  • Provides direct support to all cardholders and managers.
  • Provides security administration for end users.
  • Trouble-shoots questions and problems reported by end users; resolves through appropriate resources (IT, Chase, etc.).
  • Develops and conducts on-going end-user training; regularly assesses training needs.
  • Tracks noncompliance issues and works with end users and managers to ensure all transactions meet company policies for legitimate business purposes.
  • Supervises staff hired to support the program and provides work direction and technical guidance to ensure data integrity.
  • Reviews files to ensure transactions are appropriate and not fraudulent; prepares monthly file for General Ledger.
  • Reviews all audits (user, terminated employees, transactional, Sales Tax and 1099's) with internal and external sources ensuring timely and accurate completion.
  • Approves reconciliations for corporate airfare account with Travel Agency monthly and follows up on appropriate documentation for all travel transactions.
  • Acts as liaison between HealthPartners and Chase for developing the program to meet the needs of the entities.
  • Coordinates Corporate Travel Program including writing and maintaining policies and procedures; liaises with Corporate Travel Agencies.
  • Reviews payment requests from Accounts Payable to determine appropriate payment method and updates required documentation for transactions on the Accounts Payable credit card.
  • Writes and updates the protocols, policies, and procedures associated with the system and credit card program.
  • Provides statistics on a monthly basis for reporting and benchmarking the program with industry standards.
  • Updates website for Purchasing Card Program to ensure current policies, forms, schedules are available to end users.
  • Manages effective partnership with various departments including Finance, Payroll, IS&T to ensure smooth system operations.
  • Liaises with Visa and the merchants concerning inquiries.
  • Assists with special projects as they arise.

Requirements

  • Associate Degree in accounting, management, business, or related area.
  • Four years experience with Accounts Payable or Purchasing related fields.
  • Two years experience with Purchasing Card or Accounts Payable systems.
  • Previous experience in a position requiring teamwork, analysis, and complex problem solving.
  • Certified Purchasing Card Professional (CPCP), or achieve the designation within two years of employment.
  • Proficient in Microsoft suite of products such as Word and Excel.
  • Ability to work with minimal supervision.
  • Demonstrated initiatives and critical thinking in following through with tasks.
  • Demonstrated planning, organization, and time management skills.
  • Proven ability to manage multiple deliverables and timelines simultaneously.
  • Excellent oral and written communication skills.
  • Excellent customer service skills.

Benefits

  • Comprehensive range of benefits to support health, time off, retirement planning, and continuous learning opportunities.
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