Property Management Coordinator

HomeServices of America•Gainesville, FL

8d•Onsite

About The Position

The Property Management Coordinator is responsible for the management and maintenance of properties available for leasing. Works closely with property owners. Position requires contact with the general public, sales associates and property owners.

Requirements

High school diploma or equivalent.
Previous experience in property management required.
Demonstrated computer knowledge.
Ability to work independently and as part of a team.
Project management skills; ability to prioritize and handle multiple tasks and projects concurrently.

Nice To Haves

Sales ability and concern for quality.
Outgoing personality, patient, reliable.
Professional conduct and presentation.
Customer service focused, achievement oriented and persistent.
Ability to work under deadline pressure and adept at conflict resolution.
High degree of integrity, resourceful, action oriented, and able to define and shape strategy with tactfulness that obtains results.

Responsibilities

Manage properties available for leasing by arranging for tenants to move in and out of units.
Provides routine maintenance and necessary repairs to ensure that unit is ready to rent by arranging for plumbers, electricians, painters, heating/cooling contractors, carpet cleaners and locksmith.
Handles emergency maintenance calls after hours.
Sends out collection and eviction notices.
Works closely with management and external consultants (attorneys, etc.).
Provides customer service to owners and tenants. Continually monitors the possibility of new units for the property management program.
Perform any additional responsibilities as requested or assigned.
Manage/prioritize work orders & dispatch vendors.
Handle all vendor communication and coordinate maintenance requests & repairs.
Obtain and follow up on estimates with vendors.
Ensure property has been re-keyed prior to new move-in & keys are set up for new tenant.
Ensure new keys are in the maintenance, leasing and master key boxes.
Ensure all maintenance requests & work orders are handled appropriately, efficiently & effectively with proper follow up.
Check on repairs & upgrades upon job completion to ensure it is done to company standards.
Assist management with vendor bill approval.
Communicate with tenants regarding their maintenance requests.
Communicate with property owners regarding maintenance requests, repairs, upgrades, vendor assessments, costs & approvals.