Property Assistant (243001)

Newmark International - Atlanta, GA

Part-time - Entry Level

Atlanta, GA

5,001-10,000 employees

Real Estate

About the position

The Property Assistant will provide comprehensive administrative support to a team of Property Managers, focusing on property management administration and reporting. This role involves responding to tenant/customer service requests, preparing various operational and financial reports, and assisting in budget preparation and control activities.

Responsibilities

• Provide assistance to Property Managers in all administrative aspects of property management.
• Respond to tenant/customer service requests for a portfolio of investment and corporate properties.
• Compile and assist in the preparation of monthly and periodic property operational, administrative, and financial reports.
• Ensure financial controls and business processes are in place for monitoring and reporting expenditures.
• Coordinate property-related document administration, including memoranda, letters, and monthly reports.
• Create transcription from Dictaphone and ensure the accuracy of documents.
• Delegate calls to property service technicians and follow up with tenants or property managers as required.
• Compile information and prepare reports such as Lease Abstracts, Vendor Insurance Certificates, and Property Emergency Call Lists.
• Develop and maintain property filing and tracking systems for reports and documents.
• Assist Property Managers in annual budget preparation and development.
• Administer and print various property accounting reports for Property Manager review.
• Administer vendor, RE Tax, and other property invoices, ensuring proper processing and entry into the accounting system.
• Organize and schedule meetings, preparing necessary materials and interacting with attendees.
• Assist in monthly tenant billing adjustments and collections of tenant receivables.
• Monitor and order general office supplies as needed.

Requirements

• Bachelor's Degree or High School Diploma/General Education Degree (GED).
• Minimum 3-4 years of previous related experience, preferably in a Real Estate background.
• Proficient in MS Word, MS Excel, and E-Mail.
• Working knowledge of Internet and Internet Searching Techniques.
• Ability to work independently with minimal supervision.
• Flexibility to handle changing priorities and projects.
• Strong proofreading and editing skills.
• Excellent interpersonal skills and attention to detail.
• Discretion regarding personnel and industry-related matters.
• Broker or salesman license as required for property management in the state where business is transacted.

Nice-to-haves

• Experience in property management or real estate administration.
• Familiarity with accounting software used in property management.

Benefits

• 401(k)
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program