Property Administrator

Cushman & Wakefield - Irving, TX

Full-time

Irving, TX

Real Estate

About the position

The Property Administrator plays a crucial role in supporting the Property Management Team by performing various administrative functions. This position ensures a high level of professionalism in addressing property issues, responding to tenant requests, and maintaining effective communication with clients and tenants. The role involves managing office operations, lease administration, and assisting in the preparation of reports and budgets.

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events as requested.
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports.
• Prepare and coordinate bid proposals, service contracts, and approved invoices.
• Assist in the bidding process and support Property Manager(s) in ensuring compliance with company policies and procedures.
• Prepare and code invoices for Property Manager's approval.
• Ensure the office is stocked with necessary supplies and items.
• Ensure prompt and accurate completion of contracts and certificates of insurance in contract administration software.
• Track and file contracts and insurance certificates; maintain a follow-up system for expirations.
• Monitor and maintain the property maintenance work order system and prepare monthly reports for the Property Manager on tenant work orders status.
• Maintain the property purchase order system.
• Maintain lease and contract files, as well as other files located within the property management office.
• Promote and foster positive relationships with tenants and clients and track service calls as required.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval.

Requirements

• High school diploma or GED equivalent; Bachelor Degree preferred.
• Customer service experience preferred.
• Proficiency in Microsoft Office Suite.
• Ability to give and take direction and interface with decision makers in a professional manner while maintaining confidentiality.