Cushman & Wakefield - Philadelphia, PA
posted 2 months ago
The Property Administrator at Cushman & Wakefield plays a crucial role in the Property Management Team by performing various administrative functions that ensure a high level of professionalism in handling property issues. This position is responsible for responding to and resolving tenant requests and concerns in a timely manner. The administrator will engage in a variety of tasks that include providing administrative support, managing communications, and maintaining records related to tenants and properties. Key responsibilities include performing administrative support functions such as phone support, greeting clients, assisting tenants, and fielding complaints. The Property Administrator will prepare correspondence, conduct mailings, and maintain tenant and building files. They will also be responsible for scheduling meetings and special events, preparing and coding invoices for the Property Manager's approval, and assisting in lease administration activities. This includes generating reports and managing tenant contacts and insurance information. In addition, the Property Administrator will prepare and coordinate bid proposals, contracts, and purchase orders, ensuring compliance with company policies and procedures. They will assist in processing accounts payable, handling receipts, and reviewing contracts and addendums related to payments. The role also involves maintaining office supplies, tracking contracts and insurance certificates, and monitoring the property maintenance work order system. The administrator will promote positive relationships with tenants and clients, assist with management reports, and process staff hours and tenant bill back invoices. Overall, this position requires a proactive approach to managing administrative tasks and fostering a positive environment for tenants and clients.