Property Administrator

$62,400 - $66,560/Yr

Lincoln Property - Sunnyvale, CA

Full-time

Remote - Sunnyvale, CA

Real Estate

About the position

The Property Administrator will assist in directing and coordinating activities of on-site management, ensuring effective implementation of procedures, cost controls, and policies. This role focuses on maintaining good tenant and client/owner relations, managing invoice records, and liaising with vendors.

Responsibilities

• Answer management phones and assist with Tenant needs
• Respond to inquiries by providing routine information and or taking and delivering messages.
• Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports.
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
• Maintain inventory of office supplies and property staff directory.
• Monitor outside vendors for compliance of contracts and certificate of insurance.
• Assist with preparing and administering service agreements.
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents.
• Responsible for accounts payable, accounts receivable and reporting.
• Organize and code invoices in Workspace.
• Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in.
• Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment.
• Compiling and reviewing Tenant Billings and other misc. charges.
• Provide management team with aged delinquency reports and send late letters.

Requirements

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
• Minimum of 2 years previous commercial property management experience
• Experience with MRI, Workspace and Yardi software
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
• Possess professional demeanor and excellent interpersonal skills.
• Have access to reliable transportation and maintain a valid driver's license.
• Computer literate and proficient on MS Word, Excel, PowerPoint.
• Excellent communication skills, both verbal and written.
• Ability to work independently.