Projects Officer/Grants Specialist

New York University•New York, NY

6d•$101,519 - $121,519

About The Position

The Projects Officer/Grants Specialist acts as an institutional liaison with extramural sponsors (e.g., Federal agencies, state/local government, industry, and nonprofit entities) and works under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects both routine and complex. Performs, independently, moderately complex administrative and financial functions related to budgeting and forecasting requiring specific knowledge, skills and broad application of policies, precedents, and systems within the context of internal policies and external regulations. The Projects Officer/Grants Specialist in the NYU Office of Sponsored Programs works with a team of professionals who manage a research portfolio in excess of $350 million dollars. Pre-award duties of this position include (but are not limited to): reviewing, endorsing, and submitting highly complex institutional funding proposals. This may include review and verification of a range of sponsor required pre-award documentation (e.g., NIH Just-in-Time, revised budgets, regulatory compliance assurances, data management plans, subaward/consortium agreements, export control compliance certifications, conflict of interest disclosure status, etc.). The non-financial post award duties include performing comprehensive review of a diverse portfolio of sponsored awards (e.g. fixed price agreements, clinical research awards, contracts, grants, assistance agreements, cooperative agreements) and related tasks (conveying grant vs. gift determinations, responding to vendor registrations for payments). Provides advice to faculty and departmental administrators regarding critical and/or sensitive sponsored programs issues; interprets a broad range of sponsor policies, government regulations, and award terms and conditions; coordinates and/or endorses prior approval requests; and facilitates award closeouts. Interacts with a broad cohort of campus and University offices to facilitate the management, administration, and conduct of sponsored programs. Assists in the support of all pre award and non-financial post award grant activities ensuring deliverables are achieved timely and in compliance with all standards, regulations and guidelines for both external sponsors and University.

Requirements

Bachelor's Degree or equivalent Bachelor’s degree and/or equivalent work experience
5+ Years relevant experience with pre-award research administration or an equivalent combination.
Must include review, advisement on and editing of proposals for externally sponsored research and preparing budgets.
Familiarity with various sponsor agency electronic research administration systems
Experience using Cayuse SP and Cayuse 424 (or equivalent grants management software)
An understanding of federal Uniform Guidance and federal regulatory compliance requirements including conflict of interest, export controls and research involving animals, human subjects and biohazardous materials
Possess excellent judgment, communication and time management skills
Be service oriented
Have a sense of humor and an energy level conducive to working in a deadline driven environment.
Extensive computer knowledge of MS Word and Excel programs as well as web-based browser compatibility for a vast number (300+) sponsor electronic portals for both pre-award and non-financial post award institutional management of sponsored research related activities.
Excellent analytical, organization and communication skills.
Proficiency with word processing, presentation and spreadsheet software preferred for outreach and analytical functions.

Nice To Haves

Master's Degree
5+ years relevant experience with research administration or an equivalent combination.
Must include review, advisement on and editing of proposals for externally sponsored research and preparing budgets.
Relevant experience in a pre-award in a large college, university or research institution
Must be adaptable, skilled at leveraging influence without authority, energized by change, able to maintain composure with differences of opinion and under deadline pressures, be team-oriented, goal-oriented, and have the ability to simplify, identify priorities and retain a collegial and friendly attitude.
Individuals who want to contribute to the growth of our organization and themselves.

Responsibilities

Reviewing, endorsing, and submitting highly complex institutional funding proposals.
Review and verification of a range of sponsor required pre-award documentation (e.g., NIH Just-in-Time, revised budgets, regulatory compliance assurances, data management plans, subaward/consortium agreements, export control compliance certifications, conflict of interest disclosure status, etc.).
Performing comprehensive review of a diverse portfolio of sponsored awards (e.g. fixed price agreements, clinical research awards, contracts, grants, assistance agreements, cooperative agreements) and related tasks (conveying grant vs. gift determinations, responding to vendor registrations for payments).
Provides advice to faculty and departmental administrators regarding critical and/or sensitive sponsored programs issues.
Interprets a broad range of sponsor policies, government regulations, and award terms and conditions.
Coordinates and/or endorses prior approval requests.
Facilitates award closeouts.
Interacts with a broad cohort of campus and University offices to facilitate the management, administration, and conduct of sponsored programs.
Assists in the support of all pre award and non-financial post award grant activities ensuring deliverables are achieved timely and in compliance with all standards, regulations and guidelines for both external sponsors and University.