Public Health Facilities Project Manager

TX-HHSC-DSHS-DFPS • Austin, TX

2d • $5,425 - $7,500 • Onsite

About The Position

The Public Health Facilities Project Manager role in the Division of Regional and Local Health Operations (RLHO) at the Department of State Health Services (DSHS) offers the opportunity to directly impact public health clinical environments – including a hospital and close to 100 clinics and field offices across Texas—ensuring they are safe, functional, and ready to serve patients, clients and communities. The RLHO division, which includes the eight Public Health Regions, Center for Health Emergency Preparedness and Response, Office of Border Public Health, Texas Center for Infectious Disease (TCID) hospital, and the RLHO division office, represents one-third of the agency’s employees, with close to 1300 team members located across the state. The Public Health Facilities Project Manager (Project Manager III) shapes long-term facility strategy and portfolio planning for DSHS regional public health clinics, field offices, and TCID. This role reports to the Associate Deputy Commissioner for RLHO and leads space standardization and optimization, condition assessments, site selection, master planning, and capital prioritization to align facilities with evolving service delivery requirements, healthcare standards, and community needs.

Requirements

• Basic project management principles (planning, scope, scheduling, budgeting, risk tracking, etc.)
• Healthcare facility operations and clinical workflow considerations
• Systems and methods used to evaluate organizational operations and facilities.
• Healthcare facility regulations, codes, guidelines and best practices (e.g., Facility Guidelines Institute (FGI Guidelines), National Fire Protection Association, American National Standards Institute (ANSI), safety, accessibility, infection control standards and best practices)
• Facility planning concepts, including space utilization, space program development, functional requirements
• Various construction delivery methods (e.g. design-bid-build, construction manager at risk)
• Software and technology for the use, review and creation of architectural drawings and documents.
• Software and technology to support project management activities, milestone tracking, schedules, reports and dashboards/status visualizations.
• Basic building systems in healthcare facilities (e.g. Heating, Ventilation, Air Conditioning systems, electrical, telecommunications, business automation systems).
• Budgeting, cost estimating, and capital planning processes and procedures.
• State leasing, procurement and construction policies and procedures.
• General public health or healthcare landscape and policies in Texas.
• Managing multiple tasks and deadlines across concurrent projects
• Communicating clearly with stakeholders through written and verbal formats
• Tracking budgets, timelines and schedules, deliverables
• Gathering and analyzing data and information on program needs, facility utilization, and community and market changes
• Using data to develop recommendations for short and long-term space planning, support facility solution development, and process improvement.
• Preparing reports, presentations, briefs, plans, and other communication for various audiences.
• Engaging stakeholders from across multiple disciplines and different backgrounds.
• Leading cross-functional teams, delegating tasks, and fostering collaboration
• Using technology for complex project tracking, status visualization, and milestones.
• Work independently while managing multiple assignments, projects, and initiatives with minimal supervision.
• Use analytical thinking skills to evaluate scope, risks and making informed decisions.
• Respond effectively to emergencies, urgent facility issues, or other immediate needs.
• Maintain organized and accurate documentation on projects, requirements, lease specifications, building plans, blueprints, timelines, budgets and other records.
• Coordinate across and engage multiple stakeholders, teams, and locations with varying experience and backgrounds.
• Adapt to changing priorities and manage competing deadlines.
• Build effective working relationships and maintain a customer-focused approach.
• Identify facility or project risks and assist in developing mitigation strategies.
• Bachelor’s degree in Architecture, Healthcare Administration, Healthcare management, Construction Management, Engineering, or related field.
• Three (3) years of facility-based project management experience in healthcare or public-sector facilities.
• Or an Associates degree in a related field with five (5) or more years of facility-based project management experience in healthcare or public-sector facilities.
• Experience managing multiple concurrent projects across multiple locations or managing large-scale complex project preferred.

Nice To Haves

• Preferred certification such as Project Management Professional (PMP), Certified Healthcare Facility Manager (CHFM), Certified Healthcare Constructor (CHC), Lean Certification (Healthcare, Six Sigma, or Construction)

Responsibilities

• Develops a thorough understanding of the buildings, their infrastructure and their users to provide facility-wide technical and project support.
• Develops standardized space requirements and clinical facility design guidelines for public health service delivery, clinical room requirements, infection control, environmental safety, accessibility, egress, and building systems.
• Conducts initial and routine multi-site facility assessments that address condition, life-cycle, functionality, location, service delivery, workflows, infection control, safety risks, and compliance gaps and provides recommendations for identified gaps. Assessments involve regular travel to nearly 100 DSHS clinics and field offices in urban and rural areas of Texas.
• Translate program/service delivery needs into functional clinical and administrative space, lease and equipment requirements and design guidelines.
• Leads end-to-end project management for regional facility initiatives and large TCID projects, including renovations, reconfigurations, relocations, and other RLHO facility-based projects.
• Supports coordination of all aspects of facility improvement projects with regional staff, RLHO leadership, and other DSHS and HHSC partners, including budget, scope, design, relocations, construction, furniture selection and move-ins.
• Facilitates stakeholder engagement with regional or TCID leadership, program managers, clinical staff, infection prevention, safety, IT/Telecom and any other stakeholders.
• Performs detailed design and construction document reviews, continually providing input and direction.
• Drafts project specifications and basic architectural/space drawings and coordinates design reviews with facility and clinical stakeholders.
• Coordinates readiness for moves, openings, and renovations and ensures IT/telecom, environmental services and security alignment.
• Coordinates effective facilities-related services for RLHO, working with the Associate Deputy Commissioner on long-range planning and establishing priorities for regional facility improvements.
• Leads development of capital project funding need requests and prioritization for legislative appropriation requests and other funding requests in coordination with Public Health Region and TCID leadership.
• Collaborate with program staff, regional leadership, RLHO division leadership, DSHS financial and operation divisions, and HHSC on lease action recommendations, maintenance and construction projects at TCID or other facility planning needs.
• Establishes an RLHO planning governance process, metrics and reporting activities.
• Develop and implement process improvements for facility improvements/modification request intake, evaluation, prioritization, escalation and approval.
• Develop and implement process for facility-related incident reporting.
• Maintain dashboard on current facility operating status, including status on projects/renovations, maintenance needs, relocation/move and other information as needed.
• Guides change management associated with clinic or field office location changes, consolidations, reconfigurations or expansions.
• Support policy development and training for regional staff on facility standards and procedures.
• Creates and maintains project documentation, dashboards, and status reports for agency leadership and stakeholders, legislative implementation plans, budget reporting and division planning purposes.
• Monitor project milestones, budget adherence, and performance metrics.
• May be required to work other than normal business hours in a direct response to public health emergencies.
• Actively participate and serve in a supporting role to meet the agency’s obligations for disaster response and recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Benefits

• Insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree