Project Coordinator (Large-scale Mechanical & Plumbing Subcontractor)

Randall Construction•Apopka, FL

6d•$24 - $32•Onsite

About The Position

Randall is currently seeking a top-tier, experienced Project Coordinator to join our Mechanical & Plumbing division and to work full-time in our Apopka, FL headquarters (with occasional jobsite visits). This fully in-office position with standard weekly hours will directly report to and assist our Management and Operations Team. This role is responsible for managing office operations, handling communications, and assisting Project Managers to perform tasks in support of the efficient operation of our mechanical and plumbing contracts.

Requirements

1-3 years’ experience working for Commercial construction GCs or Subcontractors.
High School Diploma required.
Possess good computer skills (Microsoft Suite).
Communication skills (can speak to people in a professional environment).
Ability to have positive interactions with clients, vendors, subcontractors and colleagues.
Time conscious (can be on time and work efficiently).
Demonstrate dependability, flexibility, and teamwork.
Ability to pass drug screen and reference check.
Ability to follow verbal and written instructions.
Ability to adhere to safety procedures at all times.
Ability to work well with others.
This is primarily an office position and, as such, you must be able to sit up to six or more hours in an eight-hour workday, lift light objects such as files and paperwork frequently during the day, and objects weighing up to 10 pounds occasionally during the day. You must also be able to bend, stretch, crouch, and lift as required by the job.

Nice To Haves

Bilingual (English & Spanish) a plus.

Responsibilities

Opens new jobs in computer & accounting system, financial drive and One Drive.
Copies Estimating information to One Drive.
Requests Notice To Owner.
Requests Certificates of Insurance.
Follows up on executed subcontract.
Requests bond if required.
Requests Notice Of Commencement.
Enrollment of OCIP or CCIP if required by job.
Requests budget from Estimating Department/PM.
Enters budget in ComputerEase management software.
Submits for permits.
Prepares billing documents & AIA Forms / SOV.
Follows up on executed Change Orders.
Enters executed Change Orders in ComputerEase.
Collects monthly payment applications.
Enters approved billing in ComputerEase.
Updates divisional billing log.
Creates accounting reports required by GCs (Small Business utilization, statement of accounts, Affidavits, Pay Apps, Lien Waivers, Third Party Obligation, Follow-up Retention Billing).
Works within ComputerEase and Paylocity to gather data for job costing.
Sends monthly Job Costing Reports to PMs.
Holds Monthly Job Costing Meetings (per PM / per job).
Follows up Job Costing Changes – Wrong allocations.
Creates subcontract agreements upon request.
Enters subcontracts in ComputerEase.
Requests subcontractor’s documentation (COIs/W-9).
Creates Folders in Financial “S” Drive.
Reviews Monthly Pay Apps.
Sends Pay Apps for internal approval.
Sends approved Pay Apps to Accounting Department.
Creates Change Orders for Subcontracts.
Follows up on executed Change Orders.
Enters Change Orders in ComputerEase.