Project Coordinator

$35 - $39/Yr

Webcor Builders - San Francisco, CA

San Francisco, CA

Construction of Buildings

About the position

The Project Coordinator provides overall administrative support to project teams for day-to-day activities. This role will report to various Webcor Craft job sites around the Bay Area (primarily East Bay), Webcor's equipment yard, and occasionally the Alameda office.

Responsibilities

• Provides overall administrative and operations support to project teams for the day-to-day activities including, but not limited to project startup and closeout tasks.
• Assists project team with project startup/close out tasks including office mobilization and demobilization.
• Establishes document control and archiving procedure inclusive of all external archive project documents in accordance with Webcor's Best Practices.
• Works with the project team to ensure that all regulatory compliances are met including insurance and preliminary notices in accordance with Best Practices and as required by the project.
• Coordinates with Project Manager in onboarding team members as well as external stakeholders.
• Ensures proper documentation of subcontractor files, subcontracts, change orders, preliminary notices lien waivers, and other project related compliance.
• Coordinates with subcontractors and vendors to ensure subcontractors meet project specific compliance requirements including reviewing and maintaining proper insurance and prequalification.
• Oversees all aspects of Accounts Payable within multiple accounting software in compliance with Best Practices.
• Works within accounting deadlines to ensure subcontractor and vendor invoices are processed with a high degree of accuracy.
• Ensures Subcontractor and vendor is in compliance as required by the project and standard best practices.
• Processes new hires and employee transfers, coordinates lay off paperwork, verifies payroll and reimbursements on a weekly basis, and ensures training course compliance for union employees.
• Administers drug testing requests, coordinating with the drug testing vendor.
• Certifies payroll and all public works compliance as required.
• Works closely with subcontractors to collect monthly progress billings and collect supporting documentation for monthly reimbursement within multiple accounting software.
• Assists in preparing monthly client billings if a Project Accountant is not assigned.
• Assists with jobsite office set up and vendor services management.
• Greets visitors, orders office and food supplies, maintains office and housekeeping of kitchen, mail area, conference room(s) and lobby.
• Distributes and prepares incoming and outgoing mail/packages.
• Promotes sustainable practices in partnership with Webcor's Sustainability department.
• Promotes safety during the performance of all daily project responsibilities.

Requirements

• High School diploma or equivalent GED required.
• Two years' work experience, preferably in the construction or accounting field.
• Prior experience in document control on public works projects, including performing certified payroll a plus.

Nice-to-haves

• Familiarity with database information flow/costing software preferred.
• Experience utilizing LCP Tracker is a plus.
• Familiarity with Workday and/or CMiC and/or Textura is a plus.

Benefits

• Range of base pay is $35/hr-$39/hr. Actual pay is based on individual skill level and experience.