Project Coordinator

$33 - $37/Yr

EMCOR Group - Carpinteria, CA

Full-time - Entry Level

Carpinteria, CA

Specialty Trade Contractors

About the position

Mesa Energy Systems is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Mesa Energy Systems is a HVAC mechanical services company that provides fully integrated solutions for preventative maintenance and repair, upgrading existing mechanical, electrical, and controls systems to provide the most efficient economic solutions to meet customer expectations.

Responsibilities

• Set up all retrofit and automation jobs
• Scheduling person - work with Project Manager and Superintendent to keep shifts updated
• Develop and maintain all project folders in SharePoint
• Attend job, project review and manpower scheduling meeting - responsible for meeting minutes and documenting tasks that are assigned by management in Planner
• Coordinates purchase of necessary supplies, equipment and services from appropriate sources
• Maintain and follow a strong safety program
• Issues and enters all PO's and subcontracts required for retrofit projects
• Liaison with A/P department regarding invoices, vendor holds, PO cost discrepancies and subcontracts
• Reviews and approves vendor and subcontractor invoices monthly
• Enters all retrofit weekly timecards and manages payroll issues with the payroll department
• Liaison with payroll department for all certified payroll issues
• Processes all required permits and pulls in person from cities as needed
• Prepares and submits certificates of insurance
• Prepares Submittal Manuals as required
• Payment & Performance Bonds if required by customer
• Prepares any close out documents requested and Operation & Maintenance Manuals if required by customer
• Initiate Warranty Letters when required
• Assists the Project Manager with billings for jobs in process and any required Pay Applications by the customer
• Assists the Project Manager with WIP Reports for the end of the month review
• Supports all Project Managers with daily requirements

Requirements

• Bachelor's degree in business administration or equivalent work experience
• A minimum of three (3) years' experience in back-office support in the Construction field
• Strong background with Construction forms and permits necessary
• Strong administrative skills
• Computer literate in Microsoft Products
• Excellent verbal and written communication skills
• Ability to coordinate and work well with others
• Ability to work independently or as member of a team
• Ability to adapt to ever changing priorities

Benefits

• medical coverage
• dental coverage
• vision coverage
• health savings accounts
• flexible spending accounts
• life insurance
• disability insurance
• 401(k) Savings Plan
• College Coach
• employee assistance program