Project Assistant

$42,100 - $42,100/Yr

NYU Langone Medical Center - New York City, NY

Full-time

New York City, NY

Hospitals

About the position

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Responsibilities

• Completes petty cash vouchers and obtains necessary signatures; prepares payments and check requests for payments to vendors as needed.
• Prepares and proofreads memos, reports, and applications; independently prepares responses to routine correspondence.
• Maintains routine calendar schedules appointments; assists in preparing for conferences, checking logistics and technical support, ordering and setting up food, etc.
• Maintains office filing and storage systems by sorting, recording, and filing written material in alphabetical, numerical, or subject order as needed.
• Makes and provides clerical support to the department/unit; photocopy, fax, mail, and file data entry.
• Provides project/program support to a supervisor, department, or organizational unit in the preparation of project relevant materials.
• Receives, classifies, reconciles, and consolidates data; compiles and prepares routine factual forms and reports based on information readily available.

Requirements

• High School Diploma or the equivalent is required.
• Minimum of 1 year related experience in an office setting or the equivalent combination of education and experience.
• Effective oral and written communication and interpersonal skills.
• Working knowledge in the use of Microsoft Office (Word, Excel, PowerPoint, and Access).
• Ability to develop basic formulae for spreadsheets and set up routine computer procedures.
• Ability to proofread documents and write clear, concise first drafts.
• Ability to type at a speed of at least 45 net words per minute.
• Knowledge of standard office practices.
• Ability to multi-task while paying attention to details.
• Ability to use standard office equipment such as copy machines, multi-line telephones, and fax machines.

Nice-to-haves

• Associate's Degree in a related field with 2 years of related experience in an office setting is preferred.

Benefits

• NYU Grossman School of Medicine provides its staff with far more than just a place to work.
• An institution where you'll feel good about devoting your time and your talents.