About the position
As the Project Administrator, you will plan itineraries and schedule travel accommodations for employees using knowledge of routes, types of carriers and travel regulations. Verifies travel orders to ensure costs, availability, and convenience of different types of carriers to select the most advantageous route and carrier; notifies personnel of travel dates, baggage limits and medical and visa requirements, and determines that all clearances have been obtained. Assists personnel in completing travel forms and other business transactions pertaining to travel, may deliver personnel files and travel orders to persons prior to departure, meet and inform arriving personnel of available facilities and housing and furnish other information, and may arrange for motor transportation for arriving or departing personnel. All major modes of transportation are used, as most individual trips involve combinations of more than one mode. Travel is varied, often not recurrent and periodically requires planning for relatively inaccessible intermediate or destination points. Routings are diverse and there is a necessity for frequent rerouting, re-planning, or rearranging, with many side trips requiring changes in modes of travel and creating substantial difficulty in routing and scheduling connections. A substantial amount of travel involves special allowances or requires authorization and planning for supplementary or special transportation facilities. It is frequently difficult to obtain the required information.
Responsibilities
- Assisting new employees with travel to the Middle East
- Understanding our Client's travel requirements and making appropriate travel recommendations
- Booking domestic and international travel arrangements as needed
- Performing travel expense reconciliations
- Preparing employee expense reports for reimbursements of travel costs
- Providing excellent customer service and follow-up
- Limited office administrative duties such as ordering of materials and supplies, facilitating office related invoice payments, and interface with landlord for facility related needs
Requirements
- 3 to 5 years of experience as a Travel Agent desired
- Bachelor's degree or equivalent years of experience desired
- Complete understanding and application of principles, concepts, practices, and standards
- Full knowledge of industry practices
- Strong knowledge of the airline travel system
- Proven experience planning and booking international travel
- Strong computer skills; Microsoft Excel, Word and Outlook
- Positive, outgoing demeanor and the ability to work well under high ops tempo
