Project Administrator San Diego

OHLA USA•Irvine, CA

18h•Onsite

About The Position

OHLA USA is a company committed to building a better, safer, more sustainable world. We are seeking a full-time, on-site Project Assistant for our San Diego Office. OHLA USA brings together diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.

Requirements

High School Diploma required
3-5 years of administrative support experience, preferably in engineering or construction
Excellent communication and interpersonal skills, including verbal and written communication
Intermediate computer skills utilizing, Excel, Word, PowerPoint, Outlook
Strong organizational and time management skills
Strong work ethic
Ability to function as a team builder/player
The ability to freely access all points of a construction site in wide-ranging climates and environments

Nice To Haves

Bilingual in Spanish preferred

Responsibilities

Create and submit New Hire paperwork for Craft/Field (onboarding and offboarding)
Process terminations/separation documents for Craft/Field
Upload and update employee data such as Union Pay Upgrades, tax forms, etc.
Ability to run E-Verify
Assist project safety staff and IT with coordinating equipment for project staff
Support project needs
Follow up on project purchase orders / change orders
Request delivery tickets
Scan/file as needed
Support craft as needed
Receive timesheets from field and enter them in the system
Verify cost codes and hours are accurate
Enter hours and verify with reports hours are entered correctly