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Downingtown Area School Districtposted about 1 month ago
Full-time • Entry Level
Downingtown, PA
Executive, Legislative, and Other General Government Support
Resume Match Score

About the position

The Downingtown Area School District is seeking a Program Assistant for Pupil Services to coordinate and implement daily and strategic operations to assist and support the department with administrative responsibilities. This position is located at the Administration Building/Central Office and is a year-round role requiring 7.50 hours of work per day, 5 days a week, for 12 months per year. The pay rate is $22.39 per hour, with a start date of June 24, 2025.

Responsibilities

  • Answers incoming telephone calls, screens callers, schedules appointments and meetings for department Administrators using electronic scheduling programs.
  • Processes daily mail: receives, opens, date stamps, sorts, distributes, and processes outgoing mail.
  • Utilizes various software products to design and develop correspondence, flyers, spreadsheets, etc.
  • Responds to, or redirects, all forms of communication.
  • Monitors weekly, maintains and updates monthly department website and DASD Sharepoint portal postings.
  • Prepares and submits requisitions and reconciles expenditures as needed for the department.
  • Sets up and maintains efficient office systems and procedures.
  • Interfaces with all levels of employees and external contacts, greets visitors, provides assistance and information.
  • Maintains and checks tickler file daily for matters requiring attention and prioritizes job assignments.
  • Meets regularly with administrator to review work and appointment schedule.
  • Anticipates and initiates collection of data, compiles and summarizes information, prepares State & Federal reports.
  • Tracks budget expenditures and submits monthly reports of expenditures.
  • Schedules, prepares agenda, attends and takes minutes for meetings as required.
  • Arranges reasonable and efficient transportation plans and reserves accommodations for meetings and conferences.
  • Uses initiative and decision-making skills to assist the department.
  • Creates and maintains position procedure outline to describe day to day duties of the position/department.
  • Works in collaboration and coordination with other assistants to ensure accurate communication across departments.
  • Maintains supplies and orders as needed for the department.
  • Maintains supervisors' appointments and schedules multi-partied meetings.
  • Assists special education supervisors with transportation coordination for ODP students.
  • Tracks the training requirements for paraprofessionals.
  • Maintains student databases for special education, 504s, early intervention, and/or gifted.
  • Completes requisitions for supervisors.
  • Communicates with outside agencies as needed to coordinate services.
  • Completes the pre-registration process for professional development.
  • Coordinates paraprofessional credential of competency documentation.
  • Coordinates safety care trainings at the district.
  • Processes medical access data for the district.
  • Reconciles purchase-cards for secondary special education programs.
  • Assists with administrative tasks related to planning for Special Olympics and Extended School Year programming.

Requirements

  • High school diploma with a minimum of three years experience in a similar position.
  • Knowledge of standard office procedures and practices.
  • Ability to handle multiple tasks simultaneously.
  • Proficient secretarial skills, including organizational skills and the ability to meet deadlines.
  • Strong technology skills, including proficiency in Office and Google Suites.
  • Strong mathematical, verbal, and written communication skills.
  • Ability to make decisions independently and execute assignments of administrative detail.
  • High level of interpersonal skills to handle sensitive and confidential situations.
  • Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements.

Benefits

  • Medical Coverage through IBX - PPO plans only.
  • Prescription Coverage through CVS/Caremark.
  • Dental Coverage - Delta Dental Active PPO.
  • Vision Coverage - Vision Benefits of America (VBA).
  • Flexible Spending Accounts for healthcare and dependent care expenses.
  • Fitness Program with reimbursement for workouts.
  • Nutritional Counseling with free visits to a registered dietitian.
  • Employee Assistance Program for personal and work issues.
  • Telemedicine benefit for consultations with US board-certified doctors.
  • Retirement benefits as a member of State Pension System (PSERS).
  • Student Loan Forgiveness eligibility.
  • Life Benefit pays 1 x your basic annual salary up to a maximum of $60,000.
  • Income Protection Benefit pays 60% of your basic monthly pay, up to $1,500 per month.
  • Paid Time Off including sick days, personal days, vacation days, and paid holidays.
  • Tuition Reimbursement for eligible courses.
  • Salary Increases of a minimum of 3.3% per year.
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