Production Coordinator – Club Division (Costco/Sam’s Club)

About the position

We are seeking a detail-oriented and highly organized Production Coordinator to support our growing Club Division, which services key accounts such as Costco and Sam’s Club. This role plays a critical part in managing the production process from PO issuance through to delivery, ensuring timelines, quality standards, and margin goals are met.

Responsibilities

• Support the Production Manager in managing the full lifecycle of apparel production across multiple programs and categories
• Coordinate and monitor production timelines to ensure on-time delivery to Club retail partners
• Issue, update, and track Purchase Orders (POs), maintaining accuracy and alignment with cost, lead times, and delivery targets
• Maintain close communication with overseas vendors and internal cross-functional teams (Design, Tech, Merchandising, Logistics)
• Own and manage the Time & Action (T&A) calendar, ensuring all production milestones are achieved
• Track and follow up on bulk fabric approvals, trims, lab dips, fit samples, and TOPs
• Ensure compliance with testing and packaging standards required by Club accounts
• Collaborate with Logistics and Compliance to support smooth shipping and customs clearance
• Maintain accurate and up-to-date records in PLM (Centric experience a plus) and Excel trackers

Requirements

• 1–3 years of experience in apparel production, ideally with private label or big box/club store exposure
• Familiarity with the apparel development process, from sourcing to delivery
• Strong communication and organizational skills, with the ability to manage multiple projects and vendors simultaneously
• Working knowledge of PLM systems and Microsoft Excel
• Detail-oriented with a strong sense of urgency and follow-through

Nice-to-haves

• Experience with Costco, Sam’s Club, or other club retailers is highly preferred

Benefits

• Competitive salary range of $75,000—$85,000 USD
• Participation in annual bonus program (Non-Sales) or commission program (Sales)
• Commitment to fair and transparent compensation
• Equal pay for equal work